Category Archives: Records Management

Records Management Tip #4: How to Use the Records Retention Schedule

Posted on July 13, 2012 by Lawrence Giffin, Records Services Archivist

All records created by university employees are public records, as defined by N.C. G.S. 132, the Public Records Law. One of the provisions of the Public Records Law gives authority to the Department of Cultural Resources to authorize the destruction … Continue reading →

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General Records Retention and Disposition Schedule

Posted on June 11, 2012 by Lawrence Giffin, Records Services Archivist

The University of North Carolina at Chapel Hill and UNC General Administration have a new records retention schedule!

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Records Management Tip #3: Record Keeping with an Eye toward End of the Record’s Life Cycle

Posted on April 3, 2012 by Lawrence Giffin, Records Services Archivist

How can a campus unit manage its files so that it’s ready for whatever comes its way, whether a public records request, a subpoena, or a loss of records-storage space? We’ve got some tips on creating consistent record-keeping procedures with … Continue reading →

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Records Management Tip #2: Managing Your Email

Posted on February 15, 2012 by Lawrence Giffin, Records Services Archivist

Email has become an invaluable tool for conducting business at the university, but each university email is a public record, which means that it must be retained for a specific period of time and can’t always be deleted when you … Continue reading →

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Records Management Tip #1: Electronic File Naming

Posted on December 9, 2011 by Lawrence Giffin, Records Services Archivist

Electronic files need clear and consistent file names, especially since they move more quickly and easily from person to person and from folder to folder. As files circulate through email and across servers, descriptive and consistent naming conventions can increase … Continue reading →

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UARMS Welcomes New Staff Member

Posted on November 11, 2011 by Jay Gaidmore, University Archivist

University Archives and Records Management Services would like to announce that our newest staff member, Lawrence Giffin, started on October 31, 2011.  He assumed the position of Records Services Archivist and will serve as the primary contact between UARMS and … Continue reading →

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Records Management Training

Posted on October 3, 2011 by Erin O'Meara, Electronic Records Archivist

We’ve started our Human Resources Training and Development workshops this year. We hope to have training sessions through HR each semester. In September, we offered a training session on Email Management. Here are the slides from the session. This month we’re … Continue reading →

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Open for Business

Posted on September 30, 2011 by Tish Wiggs

In early August, we let you know that University Archives was getting a new office suite. Well, we are all moved and settled into our new space on the third floor of Wilson Library. We are pleased as can be … Continue reading →

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Summertime is Records Management Time

Posted on June 30, 2011 by Meg Tuomala, Electronic Records Archivist

The summer months are a quiet time here at Carolina as most of the students have gone home (or elsewhere) for the summer.  The few that remain are immersed in intensive summer school courses, or working on campus or in … Continue reading →

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Acquiring Born-digital University Records

Posted on June 17, 2011 by Erin O'Meara, Electronic Records Archivist

Most departments have moved from creating and managing paper records to handling files in digital formats. University Archives is now receiving records of permanent value that are born-digital. We are developing our skills and tools to handle these digital files. … Continue reading →

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