Category Archives: Tips

Records Management Tip #4: How to Use the Records Retention Schedule

Posted on July 13, 2012 by Lawrence Giffin, Records Services Archivist

All records created by university employees are public records, as defined by N.C. G.S. 132, the Public Records Law. One of the provisions of the Public Records Law gives authority to the Department of Cultural Resources to authorize the destruction … Continue reading →

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Records Management Tip #3: Record Keeping with an Eye toward End of the Record’s Life Cycle

Posted on April 3, 2012 by Lawrence Giffin, Records Services Archivist

How can a campus unit manage its files so that it’s ready for whatever comes its way, whether a public records request, a subpoena, or a loss of records-storage space? We’ve got some tips on creating consistent record-keeping procedures with … Continue reading →

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Records Management Tip #2: Managing Your Email

Posted on February 15, 2012 by Lawrence Giffin, Records Services Archivist

Email has become an invaluable tool for conducting business at the university, but each university email is a public record, which means that it must be retained for a specific period of time and can’t always be deleted when you … Continue reading →

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Records Management Tip #1: Electronic File Naming

Posted on December 9, 2011 by Lawrence Giffin, Records Services Archivist

Electronic files need clear and consistent file names, especially since they move more quickly and easily from person to person and from folder to folder. As files circulate through email and across servers, descriptive and consistent naming conventions can increase … Continue reading →

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