This is for books with accompanying disks or CD-ROMS in pockets. They are cataloged on Books format in the usual way but with a few extra pieces of information. Disks and CD-ROMS with documentation booklets are cataloged on the Computer Files format, and are not covered in this memo.

All locations are now housing the book and its accompanying pieces together so they can be cataloged as one unit for one location.

Backup disk

If the disk is for an IBM, it's a good idea to begin by checking to see if the disk is good. To do this, go to one of the LAN IBMs, insert the disk, and choose "DOS Window" from the menu. At the "F:" prompt type "a:" or "b:". At the new prompt, type "dir". If you get a directory, the disk is OK.

Items with IBM disks going to Main will need to have a backup disk made. First, assign a call number since the backup file is arranged by call number. Then bring the book and disk to Paul Baker in the MRDF section of Reference. He will make a backup disk, put this disk copy in the book and keep the original disk in a file. He will then return the item to you to finish cataloging. Items going to departmental libraries do not need to be backed up (they will do it if they want a backup). Macintosh disks and CD-ROMs cannot be copied in MRDF so this step can be skipped for them.

300 field

The disk is described in $e. A CD-ROM is described here as a "computer optical disc." Here are some examples:

+ $e 1 computer disk (3 1/2 in.)

+ $e 1 computer disk (5 1/4 in.)

+ $e 1 computer optical disc (4 3/4 in.)

+ $e 1 computer disk (3 1/2 in.) + 1 computer optical disc (4 3/4 in.) + 3-D glasses

Notice the spelling of computer disks and computer optical discs. LC has decided that magnetic disks use "k" and optical ones use "c".

538 field: System requirements

This information is taken from any readily available source, usually the disk itself, or a preface or appendix in the book. If it isn't readily available you can leave it out. You can use whatever description the item uses but the order in which you list requirements is specified below.

The note usually begins with: "System requirements for accompanying disk [or disc]:" AACR2 Rule 9.7B1b then specifies the order in which you list requirements, and each is separated by a semicolon and space (no space before the semicolon). LC has said that for accompanying material, it will supply only the make and model of the computer and the name of the operating system. In fact, LC seems to be supplying whatever is readily available:

System requirements for accompanying disk: IBM-compatible (PC, XT or AT); 640K of conventional memory and a hard disk; MSDOS (or PCDOS); color monitor recommended.

System requirements for accompanying disc: MS/PC-DOS, Macintosh, or UNIX in ISO 9660 format.

System requirements for computer disk and computer optical disc: IBM compatible PC; at least 512K free memory; MS-DOS; video graphics card; hard disk (recommended); disk drive; CD-ROM drive.

740 field

This is needed, along with a companion 500 field, only in the rare case of the disk's having a distinctive title of its own. When needed, use the 740 for an informal analytical entry, i.e., using 2nd indicator "2" and just the title as it appears on the disk. For example:

500	Accompanying disk has title: Delta primer.
740 02	Delta primer.

049 field

Since DRA, we are doing these with enumeration only for the book, with information about the accompanying pieces in a public note. So, in the 049 field, give the usual information for the book and its barcode, and then add a note within brackets preceded by "#z" so it will convert to a public note in the MFHL record.

For example:

NOCC $c 1 [barcode] [#z Includes 1 computer disk]

NOCC $c 1 [barcode] [#z Includes 1 CD-ROM]

NOCC $c 1 [barcode] [#z Includes 1 computer disk, 1 CD-ROM, 3-D glasses]

Labels and labeling

Books with accompanying materials should have a gold copyright warning notice glued inside the back of book opposite the disk (accompanying disks or CD-ROMs are usually found at the back of the book). A neon green "Do Not Desensitize" label should be placed on the outside cover of the book (exception: For CD-ROMs which are not magnetic no neon green label on the outside cover of book is necessary). Both gold copyright warning notices and "Do Not Desensitize" labels can be found on the Supply Shelf located in Monographic Cataloging.

Statistics

The recording of statistics for accompanying disks and CD-ROMs to book titles are to be done on the statistics sheet for audio- visual materials. List appropriate location and add either your disks or CD-ROMs (consider CD-ROMs to be compact discs not other) in the Total Pieces column.

Blue slips for card production

Blue slips should reflect the holdings for the book as well as the disks or CD-ROMs (ex. c. 1 main) and if disk is Macintosh and not an IBM disk).

1 book
1 computer disk (3 1/2 in.) Macintosh

Bindery slip

Place a bindery slip in book alerting the Bindery that a disk or CD-ROM is in book. State on slip "Attention Disk in Back of Book".

CN 10-11-95