I. SILS

The juvenile collection in the School of Information and Library Science is intended to represent a public library children's collection. Cataloging practices are based on the Library of Congress Annotated Card Program (AC). Books are assigned an abridged Dewey decimal classification number (DDC number) with some local variation and AC subject headings. Generally, AC copy is accepted with only slight adjustments to the call number.

SILS juvenile materials are represented in the Main shelflist. Cards are filed at the end of the shelflist immediately after the LC collection.

For a description of the criteria used for selecting where to house juvenile materials in the Academic Affairs libraries and a discussion of classification as applied to them, see the companion paper Guidelines for Shelving and Classifying Children's Books in the UNC-Chapel Hill Libraries.

Notations found in the shelflist:

The following notations can be found on shelflist cards representing the SILS juvenile collection. Many of these notations were assigned only briefly or have been discontinued.
J (fiction; interfiled with J are the discontinued notations QJ (oversize fiction) and Y (young adult fiction))
JE (picture books and beginning readers; interfiled with JE is the discontinued notation QJE (oversize))
JH, JH92, & JH DDC number (caged collection; books are assigned this notation
only at the request of the SILS librarian)
JX2, JX3, JX4, JX6, JX7 (small foreign language collection cataloged in 1975;
Japanese, German, French, Spanish, and Russian books respectively)
QJX3 & QJX4 (oversize German & French titles added in 1975)
Record 45-1 (single item added in 1975)
J Sound Filmstrip 45-1 (single item added in 1975)
J DDC number (interfiled are the discontinued notations QJ DDC number (oversize) and Y DDC number (young adult))
J92 (individual biographies subarranged and cuttered by the last name of the person who is the subject of the biography; interfiled are the discontinued notations Y92 (young adult) and QJ92 (oversize))
JE DDC number (used 1985-1986 and discontinued)
J [...] AV Kit, J DDC number [...] AV Kit & JE [...] AV Kit (collection of educational materials acquired in the mid 80's; some of this collection is stored in Wilson Annex uncataloged)
Juvenile AV [format] (new notation assigned audio-visual materials)
Juvenile Computer software (new notation assigned computer disks)

The following notations are still in use:

J

Fiction: corresponds to the AC class [Fic] and should be used for all works of fiction in English, including translations into English, by individual authors as well as collections, including young adult fiction and any adult fiction ordered for the collection. Works of fiction in languages other than English are classed with the national literature. Poetry and drama, whether the work of an individual author or a collection, are assigned a DDC number. J is also assigned to literary fairy tales, but traditional fairy tales are classed in J398.2.

Examples:

The little mermaid and other fairy tales / Hans Christian Anderson. [Fic]
J Andersen
The Happy Prince and other fairy tales / Oscar Wilde. [Fic]
J Wilde
Oxford book of children's stories. [Fic]
J Oxford
Lisa and Lottie / Erich Kästner ... translated by Cyrus Books. [Fic]
J Kästner
but
Grimm's fairy tales. 398.2/094301
J398.2 Grimm
Complete fairy tales of Charles Perrault. 398.21/0944
J398.21 Perrault
A midsummer night's dream for young people / by William Shakespeare. 822.3/3
J 822.3 Shake- speare
The block : poems / by Langston Hughes. 811/.52
J 811 Hughes
Das doppelte Lottchen : ein Roman für Kinder / von Erich Kästner. 833/.9/12
J 833 Kästner

JE

Picture books and beginnning readers: corresponds to the AC class [E]. Most works assigned this notation are picture books. The text may be simple or even quite difficult, but the content of the book is conveyed primarily by its illustrations. Some beginning readers intended for very young readers (5-7 years old) are also assigned this notation.

J DDC number

Non-fiction, including fairy tales, mythology, poetry, and drama, whether collections or the work of a single author.

J92

Corresponds to the AC alternative class B: individual biographies. Past and current practice is to cutter by the person who is the subject of the biography.

JH, JH92, & JH DDC number

This notation is assigned only at the request of the SILS librarian. Books assigned the notation H are stored in a locked cage on the third stack level in SILS. Currently, few materials are cataloged for the cage because it is no longer considered either particularly secure or contributing to preservation efforts. Books that are rare, fragile, or unusual are usually offered to the RBC or cataloged for Wilson Annex.

Juvenile AV [format]

This is a new notation used for audio-visual materials, including videorecordings, sound recordings, kits, games, etc. Each format is accessioned independently. Following are the notations established for specific formats (hypenated if over eight characters): Cassette, Compact disc, Game, Kit, Record, Sound film- strip, Sound slide set, Video- cassette.

Juvenile Computer software

A new notation covering computer disks and any other computer software. Materials are accessioned in a single sequence without distinguishing between types of software.

Cuttering practices:

Until 1995, local practice was not to add a cutter to the call number printed on the card set, although the book itself and spine were marked with a cutter. Cards in the shelflist were subfiled by main entry. The only exception was the classification J92 for individual biography. Card sets representing this class as well as the books themselves were cuttered with the last name of the subject of the biography. Beginning in 1995, cutters which previously appeared only on the t.p. and spine of the books themselves were also printed on the cards. These cutters represent the first filing word of the main entry, usually the author's last name but sometimes the first word of the title. Cuttering does not further differentiate between different works by the same author, works with similar titles, or different editions. Individual biographies in J92 are still cuttered by the subject's last name. Audio-visual materials and computer software are accessioned.

Copy numbering:

Copy numbers are assigned to materials in the SILS juvenile collection independently of other copies that may be held in Davis or other departmental libraries. The first copy of a title added to the SILS juvenile collection is always marked c. 1 even if copies are already held by Main or another departmental library.

Authority:

LC authority is followed for personal and corporate names and uniform titles.

Subject headings:

Subject headings are assigned as instructed in the microfiche edition Library of Congress Subject Headings for Children's Literature which is filed in the same binder as the microfiche edition of the Library of Congress Subject Headings. Standard LC subject headings with the subdivision Juvenile literature or other similar subdivisions are also included on most AC records. These should be retained. The cataloger can supply standard LC subject headings in addition to AC headings if he feels they will be useful, but they are not required. Standard LC subject headings do not print on card sets with the juvenile location NOC0, but are retrievable in the on-line catalog.

Annotations:

AC cataloging includes an annotation. Annotations are not always included on contributed records and are optional. The cataloger can supply an annotation if one is lacking, but is not required to do so.

Segmented Dewey Decimal Classification numbers:

The DDC numbers recorded on LC cataloging records, including AC records, are complete numbers assigned from the full edition. To facilitate reducing the length of some numbers for libraries that do not desire close classification, LC divides many longer numbers into as many as three segments. These divisions are made at meaningful places in the number and are noted by prime marks ("'" or "/"). The first segment (all numbers to the left of the first prime mark) is usually the same as the base number appearing in the abridged edition and is appropriate for small collections including juvenile collections . When no prime mark is shown, the number from the full edition is assumed to be the same as the base number from the abridged edition.

In constructing call numbers for the SILS juvenile collection, catalogers should record the first segment of the LC assigned DDC number or the base number from the abridged edition. If there are more than three numbers between the decimal point and the first prime mark, consider shortening the number further if there is a logical place to truncate it.

Examples:

Full DDC:	Abridged or shortened DDC:
639.3/752	J639.3
811/.52	J811
709/.2/2	J709
641.59439	J641.59
811/.008/032 (19th ed.)	J811
811.008/09282/08996073 (20th ed.)	J811.008

There is considerable inconsistency in our shelflist due to variations in local and LC practice over the years as well as changes between editions of the DDC (see the last two examples above). In the past we used the full edition, our practice being not to extend the number more than two digits to the right of the decimal point, and many numbers were cut at the decimal point. Any number established in our local shelflist may or may not correspond to the base number from the abridged edition. Catalogers should not be overly concerned about consistency. Longer numbers already established in the shelflist can be used as a precedent or the cataloger may choose to assign the abridged number. The main consideration is that shortened numbers represent logical breaks in DDC numbers and not merely arbitrary cutoff points.

OCLC:

Input standards are the same for juvenile materials as other materials. There are, however, a few points that need to be kept in mind in cataloging materials for SILS juvenile collection:

Fixed fields:

Int lvl: j (for materials pre-school through junior high school; young adult materials are generally not coded j)

Variable fields:

010 field: LC card numbers assigned to materials cataloged through the Annotated Card Program include the suffix /AC.

Call numbers are entered in the 099   9 field with the location NOC0. Call numbers and input stamps with more than eight characters must be hyphenated.

Examples

099   9	J822.3 $a Shake- $a speare
049	NOC0 $c 1 [bar code] $o cp
099   9	1
049	[Juvenile][AV][Video-][cassette] NOC0 $c 1 $o cp
099   9	1
049	[Juvenile][Computer][Software] NOC0 $c 1 $o cp
099   9	J92 $a Roose- $a velt
049	NOC0 $c 1 [bar code] $o cp

Annotations are entered in the 520 field and are optional.
AC subject headings are entered in the 6XX fields with the second indicator 1.

DRA:

Currently only one location code is valid for the SILS juvenile collection: 574451 (LS-JUV). The location codes 574452 (LS-JUV-F) and 574453 (LS-JUV-F2) were active at the time BIS records were converted to DRA, and oversize juvenile books in SILS were incorrectly converted to folios and folio 2's. Any records noted with these location codes should be corrected to 574451.

Some examples of the MFHL 852 field for juvenile books in SILS:

852; 80;b 574451 $h J478 $i Potter

852; 80;b 574451 $h J $i Andersen

852; 80;b 574451 $h JE $i Bunting

852; 80;b 574451 $h J92 $i Bethune

The material code for juvenile books in the item record is 22 and the status code is 0.

A problem arises when the SILS juvenile collection is an added location and the title to be cataloged is already in the on-line system. There is no overlay feature or replace command that will automatically replace a bibliographic record already in DRA with a revised record produced or updated through OCLC. The first bibliographic version added to DRA stays unless it is manually revised at a DRA terminal. Below are suggested steps for dealing with this problem:

1) With the book in hand, review, correct, and make any need additions to the DRA bibliographic record. In most instances this will mean adding AC subject headings.

2) Call up the holdings record for the copy already in the system and use the ch command to create a MFHL record for the copy in hand.

3) Use the i (inventory) command to add the bar code to the MFHL record.

4) Check the item record to make sure that the MFHL has converted correctly. The owning agency and all four location codes should read 574451, and for a book, the material code should read 22 and the status code 0.

5) Check public displays in the PAC.

6) Edit the OCLC record to match the revised DRA record. In the 049 field, make certain the location is correctly set at NOC0 and add the subfields $c 1 [#x CARD ORDER ONLY] and $o [your initials].

Illustrators:

Keeping in mind the importance of illustrations in children's books, AACR2 gives the following criteria for determining when to trace the illustrator:

The illustrator is given equal prominence with the individual or individuals responsible for the text; or  The illustrations occupy half or more of the item; or The illustrations are considered an important feature of the work. 

AC cataloging also retains the relator ill. following the name, e.g. 700 1 Siebel, Fritz, $e ill.

Foreign language materials:

SILS prefers that foreign language materials be classed together by language to form distinct collections. Class all works in a modern foreign language whether fiction or non-fiction in the literature number for that language and cutter by main entry, e.g. 830 German, 840 French, 860 Spanish, 891.7 Russian. Class modern renderings of children's classics into Latin and Greek with language usage, 478 and 488 respectively.

Materials in foreign languages should also have the added AC subject heading:

650 1 [Name of language] language materials.

Oversize books:

Oversize books (books 30 cm. or larger) cataloged for the SILS juvenile collection are not marked folio. DRA converted records may be misleading as the folio location codes 574452 and 574453 were active at the time BIS records were converted to DRA. Consequently there are a large number of records in DRA misleadingly marked folio. These should be corrected as time permits. The folio codes 574452 and 574453 have since been deleted from the list of active locations.

Book jackets:

Do not discard book jackets. These should accompany the book.

Inscribing the book and accompanying slips:

The t.p., "P" ("yellow") slip, and record produced ("blue") slip are inscribed with the location SILS, class notation, and cutter. The first copy, c. 1, is understood and is not inscribed on the t.p. and "P" slip, but is recorded on the record produced slip together with the location SILS, e.g. c. 1 SILS. Additional copy numbers are always noted as such on the t.p., "P" slip, and record produced slip.