Rev. 8/29/2005 [including Z39.71 (downloadable from this page) and subsequent changes].
Frieda Rosenberg, Head, Serials Cataloging UNC-Chapel Hill
Table of Contents
| Leader |
| Variable Control Fields (004,007) |
Fixed-length data elements (Fixed
field)
|
| Action note (583) |
| Textual physical form designator (842) |
| Reproduction note (843) |
| Location (852) |
| Captions and patterns for basic volumes (853)Indicators Subfields |
| Captions and patterns for supplements (854)Indicators Subfields |
| Captions and patterns for indexes (855)Indicators Subfields |
| Electronic location and access (856) |
| Enumeration and chronology (863,864,865) |
| Textual holdings (Free text) (866-868) |
| Item information (876-878) |
Type of record Leader 06 v Multipart item holdings x Single part item holdings y Serial item holdings
Encoding level Leader 17 1 Holdings level 1 [Identifies item and holding library only] 2 Holdings level 2 [Identifies item, library, specific material (007/00-01), acquisition status, general completeness, and retention policy.] 3 Holdings level 3 [Identifies the foregoing plus holdings at the summary level [of Z39.71] 4 Holdings level 4 [Identifies the foregoing plus holdings at the detailed level][Detailed holdings may be compressed, but they guarantee completeness of units] m Mixed levels
VARIABLE CONTROL FIELDS (Usually both are system set) 004 Control Number for Related Bibliographic Record 007 Physical Description Fixed Field [Identical to 007 in bibliographic record]
FIXED-LENGTH DATA ELEMENTS (Fixed Field) Receipt or acquisition status 008/06 0 Unknown 1 Other [None of codes appropriate] 2 Ceased or completed [Note: previous to Z39.71, US value was Complete (held in full)] 3 On order [nothing yet received] 4 Currently received [serials and sets being updated or added to] 5 Not currently received [serials and sets for which the organization has holdings but is neither adding to nor intending to add;
Method of acquisition 008/07 Codes: d, e, f, g, p, u, z [Codes for: Deposit, exchange, free, gift, purchase, unknown, other acquisition method]
Intent to cancel date 008/8-008/11 (4 char positions) yymm [date of last expected part; if not known, date of cancellation] uuuu [to be cancelled, date unknown] [blank] [no intention to cancel or not applicable]
General retention policy 008/12 0 Unknown 1 Other general retention policy 2 Ret. until replaced by updates [e.g., looseleaf service] 3 Sample issue retained 4 Retained until replaced by microform 5 Ret. until repl. by cumulation, replacement volume, or revision [e.g., CD-ROM titles] 6 Retained for a limited period [Specify period under Specific retention] 7 Not retained 8 Permanently retained
Special retention policy 008/13-008/15 (3 char positions) [blank] No policy l latest p previous 1-9 number of units If no. of units retained exceeds 9, m month(s) e ed(s). give no. in 852 $x or $z w week(s) i issue(s) y year(s) s supplement(s)
Completeness 008/16 0 Other [limited retention; or, no estimate of completeness] 1 Complete [95% or more] 2 Incomplete [50-94%] 3 Scattered holdings [Scattered] 4 Not applicable [Could be set by system for single-part items]
Number of copies reported 008/17-008/19 (3 char positions) 001 1 copy 002 2 copies [etc.]
Lending policy 008/20 a Will lend b Will not lend u Unknown
Reproduction policy 008/21 a Will reproduce b Will not reproduce [Further specification possible in field 845, u Unknown Terms Governing Use and Reproduction Note; see Format]
Language 008/22-008/24 (3 char positions) [Can be used to set a table to generate chronological subfields (e.g., months) in holdings data,if chronological data will be expressed in numeric form (months 01-12, seasons 21-24). See USMARC Code List of Languages for possible codes. Only Current language may be coded. Chronology expressed in numbers may be translated into the appropriate language via this code.]
Separate or composite copy report 008/25 0 Separate copy [Report covers a single copy] 1 Composite copy [Reports covers more than one copy]
583 Action Note [Used to report processing, reference, and preservation actions in regard to material; 19 possible subfields]
842 Textual Physical Form Designator [Description of item; may be coded in 007, with textual description in 842 used to generate display] [Ex: Computer file; Binder]
843 Reproduction Note [Identical to 533 + 539 field in bibliographic record. Used when bibliographic information for reproduction differs from description in bib. record]
852 Location 1st indicator Shelving scheme [Classification system, etc.] [blank] No information provided 0 LC 1 DDC 2 NLM 3 SuDocs 4 Shelving control no. 5 Title 6 Shelved separately 7 Source specified in subfield ‡2 below 8 Other scheme 2nd indicator Shelving order [for serials and multipart items] [blank] No information 0 Not by enumeration 1 Primary enumeration 2 Secondary enumeration ‡8 Link and sequence number--for ‡l Shelving title sequencing multiple holdings records ‡m Call number suffix[Ex.: ‘Vault’] ‡a Holding institution or library ‡p Piece designation [barcode] ‡b Sublocation or collection ‡q Piece physical condition ‡c Shelving location ‡x Nonpublic note ‡h Call number, classification part ‡z Public note ‡i Call number, item part ‡2 Source of scheme indicated by first ‡k Call number prefix [Ex.: ‘Ref’] indicator 7
853 Captions and pattern for basic volumes; 854 Captions and pattern for supplements *Note: occurs in pairs with 863 and 864 1st indicator Compressibility and expandability 0 Cannot compress or expand 1 Can compress but not expand [i.e., enough information is present in 2 Can compress or expand captions & pattern to enable manipulation 3 Unknown--(default) by computer algorithm: pattern subfields ‡u-y for each level below first to be compressed] 2nd indicator Caption evaluation 0 Verified, all levels present 1 Verified, may not have all levels present 2 Unverified, all levels present 3 Unverified, may not have all levels present 855 Captions and pattern for indexes *Note: occurs in pairs with 865 Both indicators blank [index holding statement cannot be compressed/expanded by computer]
Subfields of 853, 854, 855: ‡8 Link no. [for sequencing of piece holdings; changes in caption and pattern may require new link numbers. Combined with a sequence number in 86X fields.] ‡a First level of enumeration [such as v., t., ser., etc.] [If value is in ( ) parentheses, it does not display] ‡b Second level of enumeration ‡c Third level of enumeration ‡d Fourth level of enumeration [may rarely have ‡e and ‡f for a total of six levels] [Between each level of enumeration are elements of pattern which enable prediction of receipt and compression or expansion:] ‡u Number of units per next higher level [e.g., number of ‡b received before ‡a increments; if varied or undetermined, use var or und ] ‡v Numbering continuity [c increments continuously; r restarts at completion of unit] ‡x Calendar change ‡g Alternative numeration, first level [Secondary numbering scheme] ‡h Alternative numeration, second level ‡i First level of chronology [usually (year)] ‡j Second level of chronology [such as (month) or (season)] ‡k Third level of chronology [such as (day)] [Rarely, a fourth level will be given in ‡l] ‡m Alternative numbering scheme, chronology ‡n Pattern note [gives specific issue on which regularity pattern is based] ‡p Number of pieces per issuance [used when multiple parts regularly received at once] ‡t Copy number caption ‡o Type of supplement or index [854, 855; immediately follows caption to which it refers] [Elements of pattern that apply to the whole serial] ‡w Frequency [identical to codes for Frequency element in the bib record] ‡y Regularity pattern [two forms, each in three parts]: 1. Publication code (1 char pos) o (omitted) p (published) otccombined 2. Chronology code definition (1 char pos) d(day), m(month), s(season), w(week) 3. Chronology code [See Chart in USMARC Format for Holdings Data, 853-855, Captions and Pattern, General Information] 4. Enumeration code (3 char pos:Pos.1:c(combined); Pos.2:e(enumeration); Pos.3:1,2,3(etc.)) [Pos. 3 is a number designating level of enumeration of regularly combined issues] ‡z Numbering scheme (6 char pos) 1. Type of designation [on single level of numbering]: a numeric b alphabetic c combined, number first d combined, letter first e symbol or special character 2. Case a no case b lower case c upper case d mixed case 3. Script code/Type code [4-char code from list at: http://www.unicode.org/iso15924/iso15924-codes.html] ‡3 Materials specified [i.e., the range of volumes to which the field applies]
856 Electronic Location and Access [Data necessary to access an electronic resource. Identical to field as found in bibliographic records]
863, 864, 865 Enumeration & chronology of basic volumes, supplements, and indexes 1st indicator Field encoding level. [blank] No information--default 3 Holdings level 3 [i.e., "incomplete" or open entry at the first level of enumeration only] 4 Holdings level 4 [unit (e.g., volume), or all units within range, complete as given] 5 Holdings level 5 [Level 4 plus barcodes] 2nd indicator Form of holdings [blank] No information provided 0 Compressed [i.e., expressed as a range] [0 and 2 cannot be used with indexes, 865] [Computers can not compress or expand index holdings statements unambiguously. Give compressed index data in Textual holdings field 868] 1 Uncompressed [i.e., one unit] 2 Compressed; use textual display [instructs computer to suppress display of holdings statement in favor of a textual holdings field(866-868) with the same link no.] 3 Uncompressed; use textual display [one unit; display to be suppressed as above] 4 Items not published [cannot be used with indexes, 865] Subfields of 863, 864, 865 ‡8 Link & sequence number [1.1, 1.2, 1.3, etc.; link number may be a higher number if units being coded are not the first published in the title] ‡a First level of enumeration [to go with caption in 853 $a ] ‡b Second level of enumeration [to go with caption in 853 $b ] [etc. through ‡f] ‡g First level of alternative enumeration [Secondary numbering scheme] ‡h Second level of alternative enumeration ‡i First level of chronology [to go with caption in 853 ‡i] ‡j Second level of chronology [to go with caption in 863 ‡j ] [etc. through ‡k] [Months and seasons may be used normally or represented by numeric codes: 1-12; 21-24.] ‡m Alternative numbering scheme, chronology [There need not be a lower level of enum/chronology to match each particular caption in the 85X fields.] ‡t Copy number ‡o Title of supplement or index [if different from the Type of ... specified in 854 & 855] ‡w Break indicator [g gap, n nongap, i.e., due to unpublished or misnumbered parts] ‡x Nonpublic note ‡z Public note
866-868 Textual holdings [Free text] [these display alone, in addition to, or instead of, coded enumeration and chronology. May also display non-holdings data, e.g., notes; for basic bibliographic units, supplements, indexes] First indicator [blank] No information provided 3 Holdings level 3 [i.e., bib. units may be incomplete or given as open entry at the first level of enumeration only] 4 Holdings level 4 [unit (e.g., volume), or all units within range, complete as given] 5 Holdings level 5 [Level 4 plus barcodes] Second indicator 0 Non-standard [not formulated according to standard; or not holdings] 1 ANSI Z39.71 [formerly Z39.44 or Z39.57] 2 ANSI Z39.42 [earlier serial summary holdings display standard, minus captions and allowing open entry; no guarantee of completeness of units] Subfields of 866-868 ‡8 Link and sequence number [determined by the following conditions] Link no. 0 [used when 866 carries the only holdings, or only holdings intended for display. All 863-865 second indicators should be coded 2 or 3 (non-displaying)] Link no. duplicates link no. of` 853-855 and 863-865 fields [used when textual holding should replace 86X field(s) for display. Related 86X fields have second indicators 2 or 3. The link numbers to be replaced may be repeated in single textual holdings field or given in separate fields] Link no. is unique and [in sequence with] 863-865 fields [display is generated from all fields] ‡a Textual holdings ‡x Nonpublic note ‡z Public note
876-878 Item Information [Management data, including relatively permanent changes in status] [Both indicators blank] Subfields of 876-878 ‡8 Link and sequence number ‡j Permanent item status [duplicates nos. of related 863-865] ‡l Temporary location [e.g., Reserve] ‡a Internal item number ‡p Piece designation [barcode] ‡b Cancelled/invalid internal item no. ‡r Cancelled/invalid piece designation ‡c Cost ‡t Copy number ‡d Date acquired ‡x Nonpublic note ‡e Source of acquisition ‡z Public note ‡h Use restrictions ‡3 Materials specified [used when specifying only a portion of range referred to, or when linking to Textual Holdings field]