Executive Board Minutes - November 14, 1995

Present: Brenda Ambrose-Fortune, Hsi-Chu Bolick, Anita Booth, Libby Chenault, Linda Drake, Sandra Dyer

Minutes: The minutes of the October 10, 1995 Executive Board and the minutes from the October 26, 1995 membership meeting were booth approved as written.

This is the first meeting that Brenda has served as the Acting President/Vice-President/President-Elect. She welcomed Anita Booth who has agreed to serve as the Acting Treasurer for the remainder of the term.

Reports

Treasurer's Report: Brenda has been working with Anita to transfer the financial responsibilities to Anita. $200.00 was transferred into the checking account to cover current expenses even though over 80 members have paid their dues this year. The treasurer's report is appended to the Secretary's copy of the minutes. Linda noted that the organization is spending more than it is taking in since we have already spent most of the money generated from the membership dues for this year. Anita will contact each committee chair and ask them to submit a budget for this year.

It was mentioned that social events have become elaborate over the years, and cost a great deal. It was suggested that the committee members sponsoring an event and the Board work together to prepare food for social events rather than hiring a caterer. Each member would be reimbursed for their expenses, and it would be strictly volunteer. It is suggested that in future years the President should have a meeting with the committee chairs to outline the budget process, and the limitations for the year.

Conference Committee: Peggy was not present, but she submitted a written report that is attached to the Secretary's copy of the minutes. She reported that the Committee is smaller than last year and they could use at least two more members. The Committee has reviewed the anticipated expenses and they may need to request an increase in the registration fee this year. Peggy noted that the donations from vendors were not nearly as generous as they have been past years. Linda elaborated on the decline of vendor donations. The University Libraries have discontinued using several of the most generous donors. This change has had serious effects on the conference funding and the LAUNC-CH financial situation.

Professional Welfare Committee: Libby did not have anything to report.

Professional Development Committee: Hsi-Chu reported that her committee was asked to prepare an errata sheet for the LAUNC-CH brochure that would update the increase in the annual dues, and the name and address of the new Treasurer. Those present agreed that it was not worth printing any more brochures at this time since it will distribute the brochures available this year through the SILS mail files. It will be sent next year to the SILS students as a mass distribution through email.

The Research Forum has been set for May 16. Hsi-Chu asked for suggestions of potential people to speak at the Forum. Everyone present volunteered to help with refreshments.

Program Committee: Frieda was not present.

Newsletter Editor(s): Neither Geneva or Lynn were present. There was a brief discussion about the number of pages in the Newsletter increasing, and there was concern about the number of Newsletters that need to be printed. These issues were along the same line of the earlier discussion of a need to control the LAUNC-CH finances.

Old Business

Linda agreed to prepare the ballot to be sent to the membership for approval of the amendments to the Bylaws. She will incorporate into the amendments the suggestions made at the membership meeting.

The next meeting will be on December 12, at 10:00 am in Davis Conference Room 3001.

Reported by Sandra Dyer

Last updated: April 1996