Executive Board Minutes - March 12, 1996

Present: Brenda Ambrose-Fortune, Hsi-Chu Bolick, Anita Booth, Libby Chenault, Linda Drake, Lynn Eades, Geneva Holliday, Peggy Morrison, Tommy Nixon, Freida Rosenberg
Absent: Sandra Dyer

The minutes of the February 13 Executive Board meeting had 2 mistakes. They were corrected and the minutes were approved as amended.

Treasurer's Report: There is currently $4,270.30 in the checking account, $3,501.86 in the money market account, and $76.63 in the savings account.
There are 108 members registered for the year. Total registrations for the LAUNC-CH Conference is 89 at the report period. The Treasurer's report is appended to this copy of the minutes.
There was one registrant who sent money for the LAUNC-CH conference at the retiree's rate, but she was not a retiree of LAUNC-CH. Anita will contact the person and explain to her what the different categories on the registration form mean.
Anita requested to buy a calculator to be used in carrying out her work as Treasurer. It was moved, seconded, and approved.

Committee Reports:

Conference: Peggy reported that the preparation for the LAUNC-CH Conference was going smoothly. Committee members were asked to keep in touch with each speaker. Barbara Moran has been asked to serve as back-up speaker, but currently she is in Russia. They are inviting Connie McCarthy to serve in this capacity.
The committee will work on getting conference folders ready on Friday (22nd) at the Health Sciences Library, Room 201. Everyone is welcomed to help out.

Newsletter: The newsletter came out on time. So far, 3 people requested to see the newsletter on the web, 6 requested to have it sent through email. The web page is up and no problems have been reported so far. Geneva and Lynn haven't received any response from members about having the directory on the web.
Linda raised the question of whether it was appropriate to expose our member list on the web. There were discussions over how to approach this if we decide to make the LAUNC-CH member directory available.

Professional Development: Hsi-Chu reported no new development about the Research Forum. The two speakers Bob Sumner and Page Life had already agreed to speak at the Forum. The committee will start to work on the details after the LAUNC-CH Conference is over.

Program:Frieda reported the programs sponsored by her committee for this year were over. The April program was canceled due to lack of responses from the Chancellor's Office on their invitation of Chancellor Hooker to speak at that program. With the time saved form the April program, she has volunteered to help other committees to carry out activities.
Libby Chenault commented on the effort in inviting the Chancellor to speak for the Librarians' Association. Based on her experience, she suggested that we are not neglecting the importance of establishing close relationships with the Chancellor's office. For instance, when she wanted to meet with the Chancellor, she contacted Elton Floyd, assistant to the Chancellor, who knew more about the daily business and schedules in the Chancellor's office than the Chancellor. She suggested that in the future, it would be appropriate to invite Mr. Floyd or other staff from the Chancellor's office to participate in our programs, such as LAUNC-CH Conference, Research Forum, etc.

Professional Welfare: Libby presented the letter her committee sent to Chancellor Hooker informing him about the ARL annual salary survey, and urging him to include librarians in the faculty's salary review this year.
Libby reminded board members that EPA non-Faculty librarians were a small group of people on campus. It was difficult to voice concerns for a small group of people. She said we needed to look into how to enlarge our group by including SPA librarians or other professional groups on campus.
The board members expressed appreciation to Libby's committee in drafting a fine letter to present to the Chancellor. The Professional Welfare's letter to Chancellor Hooker is appended to the copy of the minutes.
The board members suggested to have this letter to be included in the next newsletter to the LAUNC-CH members.
Peggy asked whether statistics from the ARL salary review should be included in the letter to the Chancellor. Libby replied that the intent was to keep the letter concise and no more than 2 pages.

Old Business:

Linda Drake gave board members a copy of the amended Constitution and Bylaws. Lynn Eades questioned that there should be some statement about the status of the newsletter editors within the Constitution. The board tabled the discussion and asked the newsletter editors to draft their proposal before any formal discussion.

New Business:

The board named six members, five of whom will be asked to serve on the Nominating Committee. They are:

Janice Hammett
Libby Grey
Jean Blackwell
Gillian Debreczeny
Page Life
Paula Hinton

Brenda will notify these six members, and ask them to select their chair for the Committee.

The next meeting will be held on Tuesday, April 9, at 10:00 at the Health Sciences Library. Peggy will notify everyone when the room is reserved.

Reported by: Hsi-Chu Bolick for Sandra Dyer

Last updated: April 1996