Executive Board Minutes - September 6, 1995

Treasurer's Report: Brenda reported that there has not been much financial activity since she became Treasurer. She discovered that if a minimum of $100 is kept in the checking account then the service charge is $2.00, plus $.15 for each check. The balance has often dipped below $100, while there is money in the money market account.

Conference Committee: Peggy reported that the entire committee had agreed to serve again this year. Finding a meeting time is proving to be a problem.

Newsletter Report: Geneva reported there have been many changes to the newsletter, and they have even more ideas to implement. Some of the new additions to the Newsletter are "Live From the Internet," "Conference Date Book," and a table of contents. Geneva invited comments and suggestions on the Newsletter. Their plan is to have a theme for each issue, and keep the articles short and to the point.

Geneva suggested copyright of the Newsletter should be explored. A disclaimer saying something like this materials may be used freely, but please credit the source was suggested as an alternative. This issue will be investigated further.

Lynn has been appointed the World Wide Web Information Coordinator for LAUNC-CH. She will work with Geneva to create a LAUNC-CH homepage, and they plan to include the Newsletter.

It was noted that many issues can be time sensitive, and an email distribution list of members should be created to distribute issues quickly and to also notify members of upcoming events. Geneva and Sandra will work to create a distribution list which would include SILS students.

Professional Welfare Committee: Libby reported that they have not me yet this year. When she is off in December, Mona Counts will represent us at the Employee Forum. Laurie noted that is has been useful to get reports about the Employee Forum from Libby at Executive Board meetings. Other means of distributing the information were explored, such as recommending people read the Gazette and including the information in the LAUNC-CH Newsletter.

Professional Development Committee: Laurie reported that the people she has contacted will agree to be on the committee, but she is having difficulty finding a chair. It was mentioned that other organizations or committees may currently be serving some of the professional development needs of the librarians on campus. Everyone seemed to agree that there is a need for Research Forum type events, but that the format should be altered.

It was also suggested that another committee, such as the program Committee, could sponsor the research events. It was also suggested that May is a bad time to offer this program since most librarians are very busy at this time of the year. Laurie expressed that she would like to see seven programs offered during the year. It was mentioned that in the past bibliographies were made available from the presenters at the Research Forum, but this hasn't happened in quite some time. It was suggested that presenters should be encouraged to share their bibliographies in the future, and they could be posted on the LAUNC-CH web page. This issue will be discussed again.

Program Committee: Frieda described the plans for the Fall Social. She asked for suggestions for future programs. She has already drafted a letter to Chancellor Hooker asking him to speak.

News Business:

Meeting Time: 2nd week of the month; Tuesday at 10:00 in HSL Room 201

Review of the Bylaws: Laurie expressed concern that people who would make a very good president of LAUNC-CH may decline the position because of the requirement to serve as treasurer, and conversely people would make a very good treasurer may decline because of the requirement to serve as president the following year. It was suggested to make the Vice-president a chair of a committee as a means of getting them actively involved on the Board the year before serving as president. It was noted that the person agreeing to become the Treasurer/Vice-president/President-elect is making a lengthy commitment since the person must also serve as the Past-president. There seemed to be much support for the need of a Past-president serving on the Board, because this person has often proven very helpful in explaining issues and past decisions to the newer members. Laurie asked the Board to think the matter over, and the issue will be discussed in the next Board meeting.

Next Meeting: October 10, 10:00

Reported by Sandra Dyer

Last updated: April 1996