Among the events that took place this year, the Manuscript Department hosted a roundtable discussion on African American Family History and Genealogy on 16 January 2002. The event was free and open to the public. Approximately 25 people attended, including faculty from UNC-Chapel Hill and Duke University and individuals from the Chapel Hill and Durham communities.

The discussion featured three speakers. Dr. Barnetta McGhee White is a retired professor from the School of Education at North Carolina Central University and an avid researcher of African American family history and genealogy about which she has written numerous books. Dorothy Spruill Redford is the executive director of the Somerset Place historical site in Creswell, N.C., and author of Somerset Homecoming: Recovering a Lost Heritage, a painstakingly researched book that led Redford to Somerset Place, where her ancestors were slaves. Dr. Edward E. Baptist teaches in the Department of History at the University of Miami in Coral Gables, Miami. Baptist was responsible for the exhibit that accompanied the event.

"'Stony the Road They Trod:' Forced Migration of African American Slaves in the Slave South," an exhibition with text, selections, and catalog by Baptist, was on display in the Manuscripts Department exhibit cases. The exhibit was a joint project with Duke University Libraries, where a companion exhibit was shown in the William R. Perkins Library on West Campus. The exhibits ran from January to March 2002, and an exhibit catalog was available at both locations.

Other Manuscripts Department exhibits were "The Life and Times of Floyd B. McKissick, Sr.," which ran from July to December 2001 and celebrated the opening of the Floyd B. McKissick Papers, and "Gail Godwin: Tales from Her Literary Life," which ran from April to June 2002 and celebrated both the opening of the Gail Godwin Papers and the North Carolina Literary Festival.

The Southern Folklife Collection and the John Edwards Memorial Forum published Country Music Sources: A Biblio-Discography of Commercially Recorded Traditional Music by Guthrie Meade, Dick Spottswood, and Douglas Meade in June 2002. The volume extensively documents the world of American vernacular music before World War II and is the first of its kind. The book was published by and is available through UNC Press.

This spring the Department awarded the second annual Southern Studies Research Stipends. We received over 70 proposals and were able to grant six $500 stipends using the Cay, Johnson, Sitterson, and Williamson endowments. Relevance to the Library's collections combined with the merits of the topic were the primary selection criteria. The FY2001/2002 winners were:

• Joel Williamson Research Stipend: Dr. Edward E. Baptist, Charlton W. Tebeau Assistant Professor of History at the University of Miami in Coral Gables, Fla., for his project, Stony the Road They Trod: Forced Migration in the U.S. Slave South.
• Joel Williamson Research Stipend: Devin Fergus, Ph.D. candidate in history at Columbia University, for his project, The Ordeal of Liberalism and Black Nationalism in an American Southern State, 1965-1980.
• Guion Griffis Johnson Research Stipend: Lisa Hazirjian, Ph.D. candidate in history at Duke University, for her project, Negotiating Poverty: Economic Insecurity and the Politics of Working-Class Life in Rocky Mount, North Carolina, 1929-1969.
• Guion Griffis Johnson Research Stipend: Natalie Ring, Ph.D. candidate in history at the University of California at San Diego, for her project, The Problem of the South: Race, Region, and Southern Readjustment, 1880-1930.
• J. Carlyle Sitterson Research Stipend: Dr. Elaine Frantz Parsons, assistant professor of history at the University of Wisconsin at Oshkosh, for her project, The Ku Klux Klan in American Culture, 1866-1874.
• John Eugene and Barbara Hilton Cay Research Stipend: Eric S. Yellin, Ph.D. candidate in history at Princeton University, for his project, The Mason-Dixon Poverty Line: Howard W. Odum and American Prosperity in the 1920s.

Grant-funded projects completed in FY2001/2002 included:

• "North Carolinians and the Great War," a digitization project of Documenting the American South, was supported by LSTA funds through a grant from IMLS that was administered by the State Library of North Carolina through the North Carolina ECHO Digitization Grant Program. The resulting website examines how World War I shaped the lives of North Carolinians on the battlefield and on the home front, as well how the state and federal governments responded to war-time demands. The site focuses on the years of American involvement in the war between 1917 and 1919, but it also examines the legacy of the war in the 1920s. Manuscripts Department materials on the website come from the William Bradley and Merle Davis Umstead Papers (#4529), the Paul Green Papers (#3693), the Robert March Hanes Papers (#4534), the Elizabeth Herbert Smith Taylor Diaries (#4994), and the Orange County (N.C.) World War I Activities Records (#566). The North Carolina Collection and the Rare Book Collection also contributed texts and images to this project.
• In February 2002, the National Academy of Recording Arts and Sciences awarded the Southern Folklife Collection $22,649 to preserve and provide access to the Broadside Collection. Recordings in this collection consist of demo tapes, concert performances, and interviews with the most important folksingers of the folk revival movement, including Bob Dylan, Janis Ian, Phil Ochs, Tom Paxton, Malvina Reynolds, and Pete Seeger. The SFC received a tremendous amount of press coverage related to the project, with stories about the project appearing in newspapers and magazines and on radio in the United States, Canada, and Europe.

The Manuscripts Department as a whole recorded about 5,690 circulations in FY2001/2002. Reference questions of all types totaled about 5,870. We sent 558 duplication orders to Photographic Services, filled 174 duplication requests in our media studios, and handled 52 interlibrary loan requests. Classes and tours conducted by staff totaled 35 (about 640 participants).

A number of publications resulted from research in the Manuscripts Department, some of which are listed below.

Selected Books:

• Alvie, Philis. Weavers of the Southern Highland (University of Kentucky Press, 2002)
• Baptist, Edward. Creating an Old South: Middle Florida's Plantation Frontier Before the Civil War (University of North Carolina Press, 2002)
• Bullard, Mary. A History of Cumberland Island: Landscape with Figures (University of Georgia Press, 2002)
• Carlin, Richard. Country Music: A Biographical Dictionary (Routledge, 2002)
• Culpepper, Marilyn. Women's Experience in the Reconstruction South (McFarland, 2002)
• Dalton, Kathleen. Theodore Roosevelt: A Strenuous Life (Knopf, 2002)
• Lankford, Nelson. Richmond Burning: The Last Days of the Confederate Capitol (Viking, 2002)
• McGrath, Thomas. The Last Blood of Antietam: The Battle of Sheperdstown (White Mane, 2002)
• Rorabaugh, W. J. Kennedy and the Promise of the 1960's (Cambridge University Press, 2002)
• Smith, Judith. Visions of Belonging: Ordinary Families, Popular Culture, and Postwar Democracy, 1943-1961 (Columbia University Press, 2002)
• Sturtz, Linda. Within Her Power: Propertied Women in Colonial Virginia (Routledge Press, 2001)

Selected Articles:

• "Sheila Kay Adams and North Carolina Ballad Traditions," Sing Out! (Summer 2002)
• Baptist, Edward E. "'Cuffy,' 'Fancy Maids,' and 'One-Eyed Men': Rape, Commodification, and the Domestic Slave Trade in the United States," American Historical Review (December 2001)
• Cobb, James C. "On the Pinnacle in Yankeeland: C. Vann as a [Southern] Renaissance Man," Journal of Southern History (November 2001)
• Davis, Timothy C. "Charlotte, the Music City," Our State (July 2002)
• Delfino, Susanna. "'To Maintain the Civil Rights of the People': The Tribulations of Duff Green, Iron Manufacturer in Civil War East Tennessee," Journal of East Tennessee History (Spring 2001)
• Faust, Drew Gilpin. "The Civil War Soldier and the Art of Dying," Journal of Southern History (February 2001)
• Gilpin, Robert. "The Way it ought to Sound: John Smith Hurt and the Blues of the Mississippi Delta," Journal of Mississippi History (Spring 2001)
• Hovis, George. "The Raney Controversy: Clyde Edgerton's Fight for Creative Freedom," Southern Cultures (Summer 2001)
• Montgomery, Michael. "On the Trail of Early Nonstandard Grammar: An Electronic Corpus of Southern U. S. Antebellum Overseers' Letters," American Speech (Fall 2001)
• Ochiai, Akiko. "The Port Royal Experiment Revisited: Northern Visions of Reconstruction and the Land Question," New England Quarterly (March 2001)
• Pease, William H. and Jane H. "Traditional Belles or Borderline Bluestockings? The Petigru Women," South Carolina History (October 2001)
• Portorti, David. "Pure Soul," Independent Weekly (29 August-4 September 2001)
• Reeves, Tony and Caroline Weaver. "Street Sessions, Piedmont Style," Our State (July 2002)
• Ross, Stephen. "'To Prepare Our Sons for All the Duties that May Lie before Them': The Legacy of the Hillsborough Military Academy and Military Education in Antebellum North Carolina," North Carolina Historical Review (January 2002)
• Schoen, Johanna. "Between Choice and Coercion: Women and the Politics of Sterilization in North Carolina, 1929-1975," Journal of Women's History (Spring 2001)
• Whitescarver, Keith. "School Books, Publishers, and Southern Nationalists: Refashioning the Curriculum in North Carolina's Schools, 1850-1861," North Carolina Historical Review (January 2002)
• Wood, Kirsten. "Broken Reeds and Competent Farmers: Slaveholding Widows in the Southeastern United States, 1783-1861," Journal of Women's History (Summer 2001)

Exhibits:

• "Virginia Roots Music: Creating and Conserving Tradition," Library of Virginia, 8 July 2002-22 March 2003
• "A Legacy of Joyful Noise: African-American Musicians of Orange County," Orange County Historical Museum, 22 March 2002-1 July 2002

COLLECTION GROWTH

The Southern Historical Collection, General and Literary Manuscripts, and the Southern Folklife Collection received 287 new accessions representing 696,695 items (964 linear feet). University Archives received 74 records transfers representing 538,320 items (762 linear feet). The Department received a grand total of 1,235,015 items (1,726 linear feet) during FY2001/2002.

Major acquisitions include:

Gifts:

• William Cochrane Papers (#5079): Papers of Cochrane, often referred to as North Carolina's "third senator," who held a wide variety of administrative and other positions in the U.S. Congress beginning in 1954.
• C. Clay Dillard Papers (#5077-z): Diary and other papers detailing the activities, 1856-1863, of Dillard, who was born in Lynchburg, Va., in 1839 and died in Leaksville, N.C., in 1863; was graduated from the Edgeworth Female Seminary, Greensboro, N.C., in 1856; and traveled around the South, often visiting the plantation of her sister May and brother-in-law, General Thomas Rivers, in Somerville, Tenn.
• William C. Friday Papers (#5084): Papers of Friday, president of the University of North Carolina and civic leader, chiefly documenting his work with the Knight Foundation Commission on Intercollegiate Athletics and other activities.
• Ed Kahn Collection (#20360): Largely sound recordings, but also documents and photographs, chiefly relating to the Carter Family and to Merle Travis.
• Frank Kenan Papers (#5078): Papers documenting businessman, civic leader, and philanthropist Kenan's business endeavors and work with the Kenan Charitable Trust and civic organizations.
• Philip Kennedy Collection (#20013): Research collection of ballads and traditional music.
• Highlander Research and Education Center Collection (#20361): Sound recordings documenting the 1940s and 1950s at the Highlander Center.
• Pope Family Papers (#5085): Papers of the Pope family of Raleigh, N.C., which was headed in the late 19th and early 20th century by physician, businessman, and politician Manassa Pope, whose parents were both free people of color.

Purchases:

• William Preston Bynum Papers (#117): Addition to the papers of William Preston Bynum (1820-1909), Republican, lawyer, prosecutor, and associate justice of the North Carolina Supreme Court.
• Travel Journal (#5065-z): Travel journal, January-February 1847, by an unknown traveler from New York detailing a business trip from Florida to New York.

Deposits (Loans):

• Research Triangle Foundation Records (#5081): Records of the Research Triangle Foundation, owner and developer of the Research Triangle Park, a research park housing research institutes and other businesses in Piedmont North Carolina.

University Archives:

• Records of the Vice-Chancellor for Finance and Administration.
• Records of the Associate Vice-Chancellor for Human Resources.

In FY1999-2000, we started coding all accessions added to the Southern Historical Collection and Southern Folklife Collection by broad subject genres in an effort to assess collecting levels in areas of strength and emphasis. We intend to track this data for the next several years in order to help us make informed decisions when establishing collecting and processing priorities. A breakdown by collecting genre of new accessions for FY2001/2002 follows (does not include University Archives). Data for the previous year is also included.

COLLECTION ACCESS

During FY2001/2002, we processed 155 collections and/or additions to existing collections representing 609 linear feet (435,336 items) for the Southern Historical Collection and the Southern Folklife Collection. University Archives processed 12 records groups and/or additions to existing groups. Also during the past year, all EAD (Encoded Archival Description) encoded finding aids were migrated from SGML to XML. This move was made as part of our ongoing NC EAD cooperation with Duke, NCSU, and the State Archives.

Cataloging of audio recordings in the Southern Folklife Collection also continued. School of Information and Library Science graduate students, working as research assistants or interns, and graduate students from other disciplines have done most of this work. These catalog records have been produced chiefly through copy cataloging; we anticipate getting into more original cataloging next fiscal year. In FY2001/2002, students created 6,821 USMARC records, with 11,987 records done since the project started in FY1999-2000.

In cooperation with the Davis Cataloging Department, many of the reference materials held in the SFC were cataloged this year. Next year, we hope to continue with the SFC materials and then tackle cataloging of reference materials held in Public Services.

Notable collections processed included:

From the Southern Historical Collection:

• John C. Campbell Folk School Records (#5040): Records of the John C. Campbell Folk School, which was founded in 1925 in Brasstown, N.C., to preserve the indigenous culture of the southern highlands and to transmit those traditions to new generations.
• C. Clay Dillard Papers (#5077-z): See Acquisitions/Gifts above.
• Gail Godwin Papers (#5055): Papers documenting the life and work of author Gail Godwin.
• Don Shoemaker Papers (#4968): Addition containing letters and writings by Carl Sandburg, which were collection by Shoemaker, executor of Sandburg's estate.
• Tom Wicker Papers (#5012): Papers documenting the life and work of journalist and author Tom Wicker.

From the Southern Folklife Collection:

• Full Gospel Business Men's Fellowship International Collection (#20306): Records of a faith-based organization created by Demos Shakarian in 1951 in an effort to merge faith with business practices.
• Southern Folk Cultural Revival Project Collection (#20004): Records of the SFCRP, founded in 1966 by Anne Romaine and Bernice Johnson Reagon and based in Nashville, Tenn., which worked to present traditional musicians from black and white cultures in performance together at a time when such performances were considered controversial.

From University Archives:

• Carolina Publishing Institute (new).
• Chi Psi, Alpha Sigma Chapter (new).
• Office of the Chancellor: Michael Hooker Series (new).
• Selection Committee for the North Carolina Distinguished Service Award for Women (new).
• Board of Governors (UNC System) (large addition).
• School of Medicine: Office of the Dean (large addition).
• Student Health Service (large addition).
• University of North Carolina Press (large addition).
• Vice Provost for Health Affairs (large addition).

PRESERVATION

Most of our microfilming efforts were directed towards completing the filming of the Paul Green correspondence. As this project was not completed before 30 June 2002, we will include it in next year's report. Other preservation microfilming this fiscal year involved two collections (2 reels total). The collections filmed were:

• Virginia and North Carolina Construction Company (#5030-z), 1 reel
• Travel Journal (#5065-z), 1 reel

Thanks to support from the Randleigh Foundation, we were able to hire a student assistant to work on Department materials under the direction of the Library's conservator, Jan Paris. The student performed item-level conservation work on about 2,200 items from the Department's manuscript collections at greatest risk. These included materials from the papers of the Alston family, Miriam Cox, Gail Godwin, Thomas Butler King, the Lord family, the Minor family, William Moody, the Prudhomme family, Thomas Ravenel, Milton J. Rosenau, Glenn Wilcox, and the Wyche-Otey family.

Our audio engineer, Jeff Carroll, accomplished a substantial amount of archival media preservation work in the John Rivers studio in FY2001/2002. The Department created 600 audio preservation masters from over 1,000 source recordings. Audio media preserved included recordings from Broadside Magazine, Guy and Candie Carawan, the Eno River Association, Hal Kemp, and Mike Seeger. Funds from the Library's Lynch Endowment also supported the outsourcing of mold cleaning for over 400 multi-track master tapes from the Goldband Recording Corporation Collection. The tapes were cleaned by Vidipax.

STAFF

Two members of the Manuscripts Department staff won awards this year: Susan Ballinger was named a Star Heel in fall 2001, and Rachel Canada gained honorable mention for the Academic Affairs Library's Outstanding Employee Award in February 2002.

Faced with serious budget considerations, the Provost decided to eliminate the campus-wide Records Management Program as of 31 January 2002. The University, however, remained committed to upholding North Carolina's public records law. To aid the campus with compliance to the law, the function of records management was assumed by the Library and located in the Manuscripts Department. Starting 1 February, Frank Holt was transferred to the Library and began working as part of the University Archives staff. His title is Records Services Coordinator. Frank's work with campus offices on scheduling records is chiefly in support of insuring that historic records are transferred to the University Archives.

In March 2002, a national search for a University Archivist came to an unsuccessful conclusion. The search committee brought two good candidates to campus, but neither accepted the position. The search will resume early in the coming fiscal year.

In December 2001, Amy Davis, Southern Folklife Collection Assistant, left. Amy, who had worked at the SFC as a Folklife Graduate Assistant before filling the Assistant position, had set high expectations for the person in that job. In February 2002, we filled the position by hiring Kelly Kress, who had previously worked in the North Carolina Collection. Kelly immediately set about getting herself up to speed and has done an excellent job in the SFC. She has also learned a good deal about other sections of the Department, making her a valuable backup to the Public Services Section.

In October 1999, we added Nancy Kaiser to the Technical Services staff as project archivist for a three-year term. This year, among other projects, she processed the Gail Godwin Papers and created an exhibit on Godwin's career to coincide with the North Carolina Literary Festival that took place in spring 2002. She is also overseeing the preservation microfilming of the Paul Green correspondence, which continues into FY2002/2003.

Lynn Holdzkom
Interim Curator
September 2002