SELECTED ACTIVITIES

Exhibits:

• The Remarkable Life of Colonel Owen Hill Kenan
  • Manuscripts Department, July 2002-January 2003, curated by Elizabeth Getz and John E. White.
  • Manuscript materials selected from the Kenan Family Papers (#4225). Featured museum objects and photographs loaned by Thomas S. Kenan III and Owen Graham Kenan.
  • Exhibit opening reception on 16 July 2003 hosted by the Manuscripts Department and the Friends of the Library. Remarks by Dr. Joe Hewitt and Thomas S. Kenan III. About 75 people attended. Guests included Kenan professors, President Molly Broad, and Chancellor James Moeser.
• The Popes of North Carolina: An African-American Family from Reconstruction to Civil Rights
  • Manuscripts Department, February-March 2003, curated by Linda Sellars.
  • Manuscript materials selected from the Pope Family Papers (#5085). Featured museum objects and photographs loaned by the Pope House Museum.
  • Exhibit opening reception on 19 February 2003 hosted by the Manuscripts Department and the Friends of the Library. Remarks by Dr. Joe Hewitt; Kenneth Zogry, Executive Director of the Pope House Museum; and Edna Rich of the Pope Charitable Trust. About 40 people attended, including Pope family descendants.
• W. C. Coker: The Legacy of a Lifelong Botanist
  • Melba Remig Saltarelli Exhibit Room, February-April 2003, curated by Emily Guthrie.
  • Manuscript materials selected from the Southern Historical Collection and University Archives. Featured photographs, museum items, books, and other materials on loan from Mary Coker Joslin, the Rare Book Collection, the North Carolina Collection, Photographic Archives, the Couch Botany Library, the UNC Herbarium, and the North Carolina Botanical Gardens.
  • Exhibit opening reception on 20 March 2003 in the Melba Remig Saltarelli Exhibit Room hosted by the Friends of the Library. Followed by a book signing and lecture by Mary Coker Joslin, author of Essays on Williams Chambers Coker, Passionate Botanist, in the Pleasants Family Room. About 100 people attended.
• First of Their Kind: The Origins of Recorded Hillbilly Music
  • Manuscripts Department, April-July 2003, curated by Kelly Kress.
  • Items selected from the Southern Folklife Collection. Featured materials from the Archie Green Papers (#20002) and the Guthrie Meade Papers (#20246). Also from the newly published Country Music Sources: A Biblio-Discography of Commercially Recorded Traditional Music.
  • On display in conjunction with the symposium Hillbilly Music Sources and Symbols: Country Music, Cultural Brokerage and O Brother Where Art Thou (see below).

Publications:

Country Music Sources: A Biblio-discography of Commercially Recorded Traditional Music by Guthrie Meade, Dick Spottswood, and Doug Meade was published in August 2002. The book received excellent reviews, was awarded an Excellence Award from the Association for Recorded Sound Collections, and was honored by an evening reception at the Library of Congress. The book sold out its first printing.

Programs and Symposia:

In April 2003, a program entitled "From Promise to Reality: Surviving the Implementation of an Electronic Records Program," which featured John Phillips, was held at the Friday Center, largely through the efforts of Records Service Coordinator Frank Holt. The event was co-sponsored by the Academic Affairs Library, the Triangle Chapter of ARMA International, the Society of North Carolina Archivists, the School of Information and Library Science, and the Duke University Archives.

In May 2003, the Southern Folklife Collection hosted the symposium Hillbilly Sources and Symbols: Country Music, Cultural Brokerage and O Brother, Where Art Thou? Attendance for the day-long symposium reached 150. The event celebrated the publication of Country Music Sources (see above). Other events tied to the symposium included an exhibit on the origins of country music (see above), a student papers session, and an Old-Time music jam session hosted by Music in Context.

National Recording Registry:

The Highlander Research Center Collection, a recent donation to the Southern Folklife Collection, was selected by Librarian of Congress James Billington for the National Recording Registry. The Registry consists of 50 recordings chosen by the Library of Congress based on the musical or historical significance of the recording.

Southern Studies Research Stipends:

This spring, the Department awarded the second annual Southern Studies Research Stipends. We were able to grant six $500 stipends using the Cay, Johnson, Sitterson, and Williamson endowments. Relevance to the Library's collections combined with the merits of the topic were the primary selection criteria. The FY2002/2003 winners were:

• Joel Williamson Research Stipend:
  Joshua D. Rothman, Assistant Professor, University of Alabama
  "The Awful Condition of Our Country: Mississippi in Turmoil, 1835"
• Joel Williamson Research Stipend:
  Arwin D. Smallwood, Associate Professor, The Ohio State University
  "A History of Three Cultures: Indian Woods, North Carolina"
• J. Carlyle Sitterson Research Stipend:
  Gregory P. Downs, Ph.D. candidate, Northwestern University
  "The Life of the Land: Reconstructing the Countryside in Central and Eastern North Carolina"
• John Eugene and Barbara Hilton Cay Research Stipend:
  Ursula Niewiadomska-Flis, Ph.D. candidate, Catholic University of Lublin, Poland
  "Character Construction in the Light of Walker Percy's Fiction, His Notes and Correspondence"
• Guion Griffis Johnson Research Stipend:
  Alisa Y. Harrison, Ph.D. candidate, Duke University
  "History, Home and Nation at Somerset Place from Reconstruction to the Twenty First Century"
• Guion Griffis Johnson Research Stipend:
  Melissa Walker, Associate Professor, Converse College
  "Memory and Meaning: Social and Economic Transformation in the Oral Narrative of Southern Farm People, 1900-1950"

Grant-funded Projects:

• In October 2002, the Southern Folklife Collection completed a grant from the Recording Academy to preserve and provide access to the Broadside Collection (#20289). Recordings in this collection include demo tapes, concert performances, and interviews with the most important folksingers of the folk revival movement, including Bob Dylan, Janis Ian, Phil Ochs, Tom Paxton, Malvina Reynolds, and Pete Seeger.
• In April 2003, the Recording Academy funded a Southern Folklife Collection project called "Swampland Jewels: Preserving the Goldband Masters." The project will clean and rehouse recordings in the Goldband Recording Company Collection, produce a detailed inventory of the tapes, and provide online access to researchers through local and national databases. The Goldband Recording Corporation Collection (#20245) contains early commercial recordings of Cajun and zydeco music as well as influential recordings by Dolly Parton, Iry LeJune, and Boozoo Chavis.
• Preservation and access work continued on "Sea Islands to Selma: Preserving Sound Recordings Relating to African-American History and Culture," a two-year preservation and access grant awarded to the Southern Folklife Collection by the National Endowment for the Humanities.
• The National Historical Publications and Records Commission-funded project "Managing the Digital University Desktop," co-sponsored by UNC Chapel Hill and Duke and managed by Helen Tibbo of the School of Information and Library Science and Tim Pyatt of the Duke University Archives, completed it first phase in June 2003. During the first phase, a survey was distributed and 100 in-depth interviews were conducted (50 on each campus) with an additional 25 interviews held with IT staff at both campuses. All University Archives staff and the Manuscripts Department curator took part in various aspects of this work.

COLLECTION USE

The Manuscripts Department as a whole recorded about 5,280 circulations in FY2002/2003. Reference questions of all types totaled about 5,540. We sent 583 duplication orders to Photographic Services, filled 161 duplication requests in our media studios, and handled 57 interlibrary loan requests. Classes, training sessions, and tours conducted by staff totaled 34 (about 225 participants).

A number of publications resulted from research in the Manuscripts Department, some of which are listed below.

Selected Books:

• Berry, Stephen. All That Makes a Man: Love and Ambition in the Civil War South (Oxford University Press, 2003).
• Censer, Jane. The Reconstruction of White Southern Womanhood, 1865-1895 (LSU Press, 2003).
• Fischer, Kirsten. Suspect Relations: Sex, Race, and Resistance in Colonial North Carolina (Cornell University Press, 2002).
• Fry, Joseph. Dixie Looks Abroad: The South and U.S. Foreign Relations, 1789-1973 (LSU Press, 2003).
• Grimsley, Mark. And Keep Moving On: The Virginia Campaign, May-June, 1864 (University of Nebraska Press, 2002).
• Horigan, Michael. Elmira: Death Camp of the North (Stackpole Books, 2002).
• Jones, Lu Ann. Mama Learned Us To Work: Farm Women in the New South (UNC Press, 2002).
• Joslin, Mary. Essays on William Chambers Coker, Passionate Botanist (Botanical Garden Foundation, 2003).
• Mulder, Philip. A Controversial Spirit: Evangelical Awakenings in the South (Oxford University Press, 2002).
• Puaca, Laura. Pioneer to Powerhouse: The History of Graduate Education at Carolina (The Graduate School, University of North Carolina, 2003).
• Proctor, Nicolas. Bathed in Blood: Hunting and Mastery in the Old South (University of Virginia Press, 2002).

Selected Articles:

• Blair, Dan. "One Good Port: Beaufort Harbor, North Carolina, 1863-1864," North Carolina Historical Review (July 2002).
• Bradley, Mark. "This Monstrous Proposition: North Carolina and the Confederate Debate On Arming the Slaves," North Carolina Historical Review (April 2003).
• Castles, Katherine. "Quiet Eugenics: Sterilization In North Carolina's Institutions for the Mentally Retarded, 1945-1965," Journal of Southern History (November 2002).
• Camp, Stephanie. "The Pleasures Of Resistance: Enslaved Women and Body Politics in the Plantation South, 1830-1861," Journal of Southern History (August 2002).
• Glover, Lorri. "An Education in Southern Masculinity: The Ball Family of South Carolina in the New Republic," Journal of Southern History (February 2003).
• Hall, Jacquelyn Dowd. "Women Waiters, the Southern Front, and the Dialectical Imagination," Journal of Southern History (August 2003).
• Kerrison, Catherine. "The Novel as Teacher: Learning to Be Female in the Early American South," Journal of Southern History (August 2003).
• Kilbride, Daniel. "Travel, Ritual, and National Identity: Planters on the European Tour, 1820-1860," Journal of Southern History (August 2003).
• Sutherland, Daniel. "Guerilla Warfare, Democracy, and the Fate of the Confederacy," Journal of Southern History (May 2002).
• Wilkerson-Freeman, Sarah. "The Creation of a Subversive Feminist Dominion: Interracialist Social Workers and the Georgia New Deal," Journal of Women's History (Winter 2002).

COLLECTION GROWTH

The Southern Historical Collection, General and Literary Manuscripts, and the Southern Folklife Collection received 273 new accessions representing about 313,700 items (544 linear feet). University Archives received 61 records transfers representing about 352,000 items (528 linear feet). The Department received a grand total of about 665,700 items (1,072 linear feet) during FY2002/2003.

Major acquisitions include:

Gifts:

• Paul Brown Collection (#20382): Hundreds of audio recordings documenting live and radio performances of southern traditional music.
• Maude Davis Bunn Papers (#5121): Elaborate scrapbook and other materials of Maude Davis Bunn, who criss-crossed the United States by automobile with her children during the Great Depression.
• William Ferris Papers (#20367): Thousands of sound recordings, moving image materials, photographs, and papers documenting Bill Ferris's career as an author, folklorist, filmmaker, professor, photographer, administrator, and scholar chiefly working in the areas of African American and southern culture. Included are materials relating to his extensive fieldwork with blues musicians, including B. B. King, and with southern authors, including Alice Walker, Robert Penn Warren, and Eudora Welty.
• Highlander Research Center Collection (#20361): Collection of acetate discs and electrical transcriptions, including recordings of "We Will Over Come" by Zilphia Horton, who introduced the song to the labor movement.
• Edward Kahn Collection (#20360): Includes interviews with country music pioneers A. P., Sara, and Maybelle Carter and original instantaneous discs of Carter Family border radio programs. Also included are extensive research materials on noted country music singer and guitarist Merle Travis.
• Lawrence D. Kessler Papers (#5098): Unrelated papers gathered by Kessler, emeritus professor of Chinese history at UNC Chapel Hill. Included are papers of United States Navy Rear Admiral George R. Marvell, the North Carolina China Council, Lawrence D. Kessler, and the Newton and Underwood families.
• William Leuchtenburg Papers (#5119): Papers of UNC Chapel Hill history professor William Leuchtenburg, who has taught widely and written extensively on Franklin D. Roosevelt and the New Deal, social change in 20th-century America, the Great Depression, the Constitution, and American presidents.
• William Reevy Collection (#20374): Approximately 1,500 10" and 12" LP records doanted by Reevy, a psychologist and life-long fan of blues, bluegrass, country music, folk, and jazz music. He organized campus concerts by Sonny Terry and Brownie McGee in the 1950s.
• Reid Family Papers (#5102): Financial and legal materials, personal letters, and other items of the Reid family of Warren County, N.C., and its environs, who were primarily small landholders and tenant farmers.
• Laughlin Shaw Collection (#20375): Hundreds of audio recordings of noted North Carolina traditional fiddler Laughlin Shaw playing with friends and family.
• Textile Workers Union of America, South Region, Records (#5103): Correspondence, reports, minutes, agendas, pro-union and anti-union handouts and flyers, clippings, pictures, and other materials of the TWUA, which actively sought to organize southern textile plants to help workers achieve higher wages, health insurance, and other benefits, and to insure fair labor practices.
• Mabel Brooks Womack Photograph Album (#5120): About 60 photographs taken on or near the UNC campus and compiled by Mabel Brooks Womack, a young public school teacher living in Chapel Hill, N.C., in 1914-1915.

Purchases:

• Thomas J. Carey Diary (#5116): Diary of Thomas J. Carey of New Branford, Conn., who served as a private with Company E of the 15th Connecticut Infantry Regiment in the spring and early summer of 1865.
• Joseph Heft Diary (#5106): Diary, 1864-1865, of Joseph Heft, who served in the 78th Ohio Infantry Regiment.
• Matthias Evans Manly Papers (#485): Additions to the papers of Manly, lawyer, state legislator, state Supreme Court judge, and Lieutenant Governor from New Bern, N.C.
• Charles B. Quick Correspondence (#5115): Letters of Quick of Cayuga County, N.Y., who enlisted in the Union Army in May 1861 and served as sergeant until his unit was mustered out of service in the late spring of 1863.
• Frank L. Stuart Papers (#5125): Papers of Stuart, who was raised in Lincoln County, N.C., and served in the 13th (later 23rd) North Carolina Regiment, 1861-1864.

Deposits (Loans):

• Michael McFee Papers (#5099): Papers of poet Michael McFee, professor of English at UNC Chapel Hill, who was born in Asheville, N.C., and who has published collections of poetry, served as assistant editor for poetry at DoubleTake magazine, and coordinated the Second Sunday Reading Series in Chapel Hill.

University Archives (Transfers):

• Student Union
• Construction Management
• School of Education
• Office of the Registrar
• Office of the Chancellor: Michael Hooker Series
• Ackland Art Museum
• Summer Reading Program: Quran Archive

In FY1999-2000, we started coding all accessions added to the Southern Historical Collection and the Southern Folklife Collection by broad subject genres in an effort to assess collecting levels in areas of strength and emphasis. We intend to track this data for the next several years in order to help us make informed decisions when establishing collecting and processing priorities. A breakdown by collecting genre of new accessions for FY2002/2003 follows (does not include University Archives). Data for the previous year is also included.

COLLECTION ACCESS

During FY2002/2003, we processed 62 collections and/or additions to existing collections representing about 512 linear feet (about 323,600 items) for the Southern Historical Collection and the Southern Folklife Collection. These figures are somewhat lower than normal because of several major processing projects for large collections (e.g., Research Triangle Foundation Records and the William Cochrane Papers) that were not quite completed by the end of the fiscal year and will therefore be reported in next year's count. University Archives processed 11 records groups and/or additions to existing groups. Also during the past year, we assigned call numbers to University Archives records groups and began planning how to convert from EAD (Encoded Archival Description) Version 1.0 to EAD Version 2002. This planning is being carried out as part of our ongoing NC EAD cooperation with Duke, NCSU, and the State Archives.

Cataloging of audio recordings in the Southern Folklife Collection also continued. School of Information and Library Science graduate students, working as research assistants or interns, and graduate students from other disciplines have done most of this work. These catalog records have been produced chiefly through copy cataloging; we anticipate getting into more original cataloging next fiscal year. In FY2002/2003, students created 377 MARC records, with 12,364 records done since the project started in FY1999-2000.

Notable collections processed included:

From the Southern Historical Collection:

• Athens Boiler and Machine Works, Inc. (#4932): The Athens Boiler and Machine Works was formed from companies that started in Athens, Ga., around 1848. In 1972, the company moved to Elberton, Ga. It ceased operations in 1994.
• Avery Family of North Carolina (#33), Alphonso Calhoun Avery (#3456), Gladys Avery Tillett (#4385), Charles Walter Tillett (#4438): These related collections were reorganized, with new materials added, into logical groupings. The Avery family of Burke County, N.C., was prominent in western North Carolina, owning extensive tracts of land and actively participating in local and state politics. Alphonso Calhoun Avery of Burke County, N.C., was a lawyer, a judge in the North Carolina Superior Courts, a North Carolina Supreme Court justice, and a major in the 6th North Carolina Regiment during the Civil War. Gladys Avery Tillett of Charlotte, N.C., was vice-chair of the Democratic National Committee, 1940-1950; co-director of Frank Porter Graham's senatorial campaign, 1950; United States delegate to the United Nations Commission on the Status of Women, 1961-1968; proponent of the Equal Rights Amendment; and activist for other political and social causes. Gladys Avery Tillett's husband, Charles Walter Tillett, was a prominent Charlotte, N.C., lawyer; supporter of the United Nations; and University of North Carolina trustee.
• Frank H. Kenan (#5078): Frank Hawkins Kenan was a philanthropist, businessman, and civic leader of Durham, N.C.
• Pope Family (#5085): Pope family of North Carolina members included Jonas Elias Pope of Northampton County, a man of color who was free before the Civil War; his son, M. T. Pope; M. T. Pope's wife, Delia H. Pope; and their daughters, Evelyn Bennett Pope and Ruth Permelia Pope. M. T. Pope graduated in the first class of the Leonard Medical School of Shaw University; served in the 3rd Regiment of North Carolina Volunteers in the Spanish-American War; and practiced medicine and owned businesses and real estate in Charlotte and Raleigh, N.C. In the early 1900s, he was one of seven men of color registered to vote in Raleigh; in 1919, he ran unsuccessfully for mayor.

From the Southern Folklife Collection:

• Guy and Candie Carawan Collection (#20008): Contains audio recordings that reflect the Carawans' activism in the civil rights movement and Appalachia as well as their efforts to document the cultures of various groups of people in the South.
• Artus Moser Collection (#20005): Includes biographical material relating to folklorist Artus Moser and his wife, Mabel Young Moser, and to Moser's numerous writings on Appalachian folk song, folklore, history, and other subjects.
• Taylor Branch Collection (#5047): Consists of tape recordings, totaling more than 300 hours, made by journalist and historian Taylor Branch during his research for his civil rights writings.

From University Archives:

• Board of Governors (large addition)
• Vice President for Academic Affairs (UNC System) (large addition)
• Office of the Chancellor: Paul Hardin Series (large addition)
• Associate Vice Chancellor for Business (large addition)
• Office of the Chancellor: Nelson Ferebee Taylor Series
• Office of the Chancellor: Christopher C. Fordham Series
• Carolina Forum
• Chi Psi, Alpha Sigma Chapter
• Dialectic and Philanthropic Joint Senate
• Order of the Golden Fleece
• Librarians' Association

PRESERVATION

Microfilming projects completed in FY2002/2003 include:

• Order book of the 21st North Carolina Infantry Regiment, CSA, (#5090-z), 1 reel
• C. Clay Dillard papers (#5077-z), 1 reel
• James McFadden Gaston papers (#1470), 8 reels
• Paul Green correspondence (#3693), 119 reels

Thanks to continued support from the Randleigh Foundation, we were again able to hire a student assistant to work on Department materials under the direction of the Library's conservator, Jan Paris. The student performed item-level conservation work on about 386 documents and 18 large volumes from the Department's collections at greatest risk. These included materials from the papers of the Auman Family; Alphonso Calhoun Avery; Beaman and Robinson Family; Breese Family; Edmondson and Speed; Burton Emmet; Paul Green; Frank P. Milburn & Co, Architects; Prudhomme Family; Milton Rosenau; and Richard Wharton.

Our audio engineers, Jeff Carroll and John Loy, did a substantial amount of achival media preservation work in the John Rivers Studio in FY2002/2003. The Department created 598 audio preservation masters from over 1,000 source recordings. Audio media preserved included recordings from the Guy and Candie Carawan Collection, the Music Maker Relief Foundation, the Anne Romaine Collection, and the Terry Sandford Papers.

STAFF

In February 2003, a national search for a University Archivist came to a successful conclusion with the hiring of Janis Holder. Prior to her accepting the position here, Janis had been Assistant University Archivist in the Jackson Library at the University of North Carolina at Greensboro. She also held positions in the Jackson Library's special collections, catalog, acquisitions, and circulation departments. She holds a Masters in Library Science and a Bachelor of Arts in English, both from the University of North Carolina at Greensboro. Janis has brought tremendous energy and intelligence to the University Archivist position. Great thanks is due Susan Ballinger, who did an excellent job during her tenure as Acting University Archivist and who has returned to her position as Archives Processing Supervisor.

In March 2003, a national search began for a new curator. As the search was not officially concluded by the end of FY2002/2003, results will be reported in next year's annual report.

Jeff Carroll, the Department's Audio Preservation Engineer, left in November 2002 to pursue employment as an audio mastering engineer. Jeff was the Department's first full-time audio engineer and set a high standard of technical skills for the person in that job. In April 2003, we filled the position by hiring John Loy, who previously owned and operated a recording studio in Burlington, N.C. John has quickly adapted to the work of the Southern Folklife Collection, doing preservation transfers for the "Sea Islands to Selma" grant.

Lynn Holdzkom
Interim Curator
September 2003