Southern Historical Collection, Southern Folklife Collection, University Archives, General Manuscripts
PROPERLY IDENTIFYING MATERIALS FOR DUPLICATION
To ensure that you receive reproductions of the documents that you have selected, please adhere to the following instructions:
- Researchers must complete and sign a "Duplication Agreement" for each separate collection that contains material selected for duplication. For example, if you have requested the duplication of materials drawn from three different collections, you must submit three separate "Duplication Agreements."
- Unsigned Duplication Agreements will not be honored.
- The box and/or folder number containing an item selected for duplication must be recorded on the "Duplication Agreement" along with a brief description of the document and an estimated exposure count. Unlisted manuscript items will not be duplicated.
- Each manuscript item selected for duplication must be indicated by a flag marked with today's date and your surname. Place the flag immediately in front of the item to be duplicated. The flag should be placed at a perpendicular angle to the folder's main crease and be easily visible when the box is opened. Flags are available in the Search Room. Unflagged items will not be duplicated.
- You are responsible for properly identifying an item for duplication by listing it on the appropriate form and flagging it. Manuscript items identified with only one of the indicators (i.e., a listing or a flag) will not be copied.
- You are responsible for tracking your exposure count. If your request exceeds the exposure limit for the duplication medium that you have selected (i.e., 25 exposures for digital image files and 200 exposures for xerographic reproductions), we will cease copying when the exposure limit has been reached.
- Your duplication request will be reviewed and assigned a cost quotation after you have completed your research, properly flagged items selected for duplication, and submitted your completed and signed "Duplication Agreement."
- The Department reserves the right to refuse or to limit a duplication request.
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This page was last updated Friday, January 19, 2007.