DIGITAL REPRODUCTION SERVICES

The Southern Historical Collection, the Southern Folklife Collection, and the University Archives and Records Management Services offer "single-image scanning" for publication and broadcast and "digitization" of collection materials for research and instruction.

Single Image Scanning

Researchers may select individual items from unrestricted collections and request high resolution scans. Scans will be delivered as unenhanced, unaltered TIFF scanned in color at 100% of the original document's size at a resolution of 600 dpi.

Digitization

Researchers may request digitization of large portions of unrestricted collection materials. Should the folders and volumes in manuscript collections be scanned, they will be delivered as multi-page PDFs. A researcher's entire digitization request may not exceed a total of ten folders and volumes.

Digital Reproduction Terms and Conditions

The Collections will create digital image files of unrestricted manuscript materials in accordance with the following terms and conditions:

• Researchers will complete and sign a Reproduction Request and Agreement.
• Items selected for reproduction must be properly identified by the researcher prior to scanning.
• A collection's restrictions may prohibit its reproduction.
• Digital images will be used only for personal reference and research purposes.
• Images will not be added to the holdings of another library or archival repository.
• The Collections reserve the right to refuse or to limit a reproduction request at staff's discretion.

U.S. Copyright law governs the making and use of most photocopies and other reproductions of copyrighted materials. Most manuscripts, sound recordings, photographs and moving images created in the past 120 years are protected under copyright law. Transmission, reproduction, publication, or presentation (public display, performance, Internet presentation) of protected items require the permission of the copyright owners. For more information on copyright, contact the U.S. Copyright Office (http://www.loc.gov/copyright/). Copyright status and information on copyright holders can be difficult to determine for archival and manuscript collections. The responsibility for obtaining permissions rests with the researcher.

Manuscript collections and archival records that include twentieth and twenty-first century materials may contain sensitive or confidential information that is protected under federal or state right to privacy laws and regulations, the North Carolina Public Records Act (N.C.G.S. Section 132 1 et seq.), and Article 7 of the North Carolina State Personnel Act (Privacy of State Employee Personnel Records, N.C.G.S. Section 126-22 et seq.). Researchers are advised that the disclosure of certain information pertaining to identifiable living individuals without the consent of those individuals may have legal ramifications (e.g., a cause of action under common law for invasion of privacy may arise if facts concerning an individual's private life are published that would be deemed highly offensive to a reasonable person) for which the University of North Carolina at Chapel Hill assumes no responsibility.