#40028

                        RECORDS OF THE
               CHANCELLOR’S ADMINISTRATIVE COUNCIL

                             in the
             University Archives and Records Service
                    Wilson Library, CB# 3926
           University of North Carolina at Chapel Hill
             Chapel Hill, North Carolina 27514-8890

                            July 1998
                          November 2000


                          INTRODUCTION

     Chancellor Ferebee Taylor created the Administrative Council
in the fall of 1972.  There is no documentation of the earliest
meetings, nor is there a written statement describing the
establishment and purpose of the Council.  Prior to the creation
of the Administrative Council, a less formal group called the
Cabinet met weekly, with no written agenda.  It consisted of a
large number of members, some of whom did not directly report to
the Chancellor (Chancellors Aycock, Sitterson, and Sharp all had
Cabinets).  Chancellor Taylor decided to streamline the Cabinet
by including only the principal officers reporting directly to
him (including his Special Assistants and excepting the Director
of Athletics).  He later added the Dean of the College of Arts
and Sciences and the Dean of the School of Medicine.

     During Chancellor Taylor’s administration the Council met
weekly to discuss a variety of University-wide issues and to
advise the Chancellor on policy-setting decisions.  Large issues
such as change budgets and Affirmative Action Plans as well as
relatively small issues such as lighting on campus and how best
to deal with ivy growing on buildings were brought to the table
at Council meetings.

     In April 1990, during the administration of Chancellor
Hardin, the Council had two special meetings to discuss the
purpose and organization of the Administrative Council.  These
meetings were held at the Chancellor’s request but without his
presence. Council members discussed the kinds of issues that were
appropriate to bring to the table, whether the Council’s main
purpose should be “issues forum” or “issues resolution,” and how
best to integrate the views of the disparate parts of the
University.  From these discussions the Council produced a
“Consensus Statement,” which concluded that “Council meetings
should be held with sufficient frequency, effectively organized
to address all the principal business of the University, and
aimed at developing and implementing University administrative
policies and action decisions.”

     This records group consists mostly of the agendas, minutes,
and attachments of the Administrative Council meetings.  Although
the Council began to meet in the fall of 1972, minutes were not
systematically recorded until the summer of 1974, with Special
Assistants to the Chancellor being responsible for recording,
typing, and distributing minutes to Council members.  John P.
Evans kept minutes from July 2, 1974 through August 30, 1977;
Claiborne Jones kept them from Sept. 6, 1977 through May 5, 1981;
and Douglass Hunt kept minutes from May 12, 1981 through Jan. 29,
1996.

     Special Assistant Douglass Hunt began keeping hand-written
notes of Council meetings in August 1973.  His notes have been
included in these records when they represent the sole
documentation of a meeting or when they differ from the typed
minutes.  Where included, they have been placed directly behind
the typed minutes.

     A general correspondence file precedes the file of minutes,
followed by an index of agendas for Council meetings from January
1976 through August 1982.

Box 1:
     General, 1988-1995
     Index to Agendas, Jan. 6, 1976-Aug. 3, 1982
     Agendas, Minutes, Attachments:
          July 31, 1973-May 30, 1978
               (N.B. the inclusive dates listed here are dates of
               meetings and do not necessarily reflect the dates
               of all documents in file)
Box 2:
     Agendas, Minutes, Attachments:
          June 2, 1978-Dec. 16, 1980
Box 3:
     Agendas, Minutes, Attachments:
          Jan. 6, 1981-Oct. 25, 1983
Box 4:
     Agendas, Minutes, Attachments:
          Nov. 1, 1983-Sept. 19, 1988
Box 5:
     Agendas, Minutes, Attachments:
          Oct. 3, 1988-Aug. 31, 1992
Box 6:
     Agendas, Minutes, Attachments:
          Sept. 14, 1992-May 13, 1996