#40064 RECORDS OF THE ACKLAND ART MUSEUM in the University Archives and Records Service Wilson Library, CB 3926 University of North Carolina at Chapel Hill Chapel Hill, NC 27514-8890 10/90 12/92 8/94 1/98 The University's first art museum, established in 1937, was located in Person Hall and known as the Person Hall Art Gallery. In 1958 a new building was completed with funds from the bequest of William Hayes Ackland. The museum then moved and was renamed the William Hayes Ackland Memorial Art Center; in 1979 its name changed again, to the Ackland Art Museum. The museum was part of the Dept. of Art and the department chairman served as its director until 1974, when it became a separate administrative unit. (N.B. The bulk of the museum's pre-1974 records are among the Records of the Dept. of Art.) William Hayes Ackland (1855-1940) was a wealthy, self-styled art collector, who bequeathed funds for a museum to be built at Duke University under the stipulation that his tomb, along with a recumbent effigy of himself, be prominently placed in the foyer. Duke refused the bequest, and the University of North Carolina, citing an earlier will naming the University of North Carolina as Ackland's second choice to receive the museum and Rollins College as his third, successfully argued at inquest that the University at Chapel Hill should receive the funds to build the museum. (For more information about the Ackland will and litigation, see the Ackland Art Building file in the Chancellor’s Records: Robert Burton House Series, Subseries 1, Box 1. Consult also The University of North Carolina Under Consolidation by Louis Round Wilson and The Ackland Art Museum: A Handbook, available in the North Carolina Collection.) The Ackland Memorial Art Center was officially dedicated on September 20, 1958. Directors of the museum and their tenures are as follows: Joseph C. Sloane 1958-1978 Evan Turner 1978-1983 Innis Shoemaker 1983-1986 Charles Millard 1986-1993 Gerald Bolas 1994- Thanks to the Ackland bequest and to subsequent endowments, the museum has amassed an extensive permanent collection that spans the history of European and American painting, sculpture, photography, and the graphic arts from antiquity to the present day. The collection also includes important examples of Asian and North Carolina folk art and is particularly rich in European drawings and prints. In addition, the museum regularly hosts major traveling exhibitions from the United States and abroad. Additional information about the Ackland can be found in the following records groups in the University Archives and in the Papers of Joseph C. Sloane in the Southern Historical Collection. Records of the Office of Provost Records of the Dept. of Art The records of the Ackland Art Museum are divided into three subgroups: Administrative Files; Collections; and Programs and Services. The inventory of each subgroup is prefaced by a description of its contents. SUBGROUP BOX TITLE PAGE 1 1-6 ADMINISTRATIVE FILES 4 2 7-8 COLLECTIONS 14 3 8-9 PROGRAMS AND SERVICES 17 SUBGROUP 1: ADMINISTRATIVE FILES The first and largest subgroup of the Ackland Art Museum records consists of documents pertaining to museum administration. It includes files on accreditation; museum membership and governance; the Ackland Museum building and its renovations; gifts, bequests, and other financial issues; interactions with organizations and institutions outside of UNC; the hiring, training, and job requirements of museum personnel; museum publications; publicity; and, to a limited extent, relations with other departments of the University. (For the last item, see especially the Art Dept., Bicentennial, Chancellor, Planning, and Provost files). Several of the files in Subgroup 1 provide chronological summaries of the museum's activities. The Annual Reports list acquisitions, attendance figures, exhibitions, loans, expenditures, major events, and the professional endeavors of the Ackland staff for each academic year from 1958-1959 to 1989-1990. Files under Publicity document the museum's public programs (e.g. exhibitions, workshops, performances), as well as major gifts and personnel changes. For records of this kind, see, in particular, Newspaper Clippings (1959-1964) and Press Releases (1980-1990). Box 1: Accreditation (AAM), 1973-1975; 1982-1991 Ackland Advisory Board/Committee (see Advisory Bodies below) Ackland Associates (Museum Membership): General, 1976-1993 Director's Tours (see Travel Programs in Subgroup 3) Membership Drive Ledger, 1975-1987 (see also Membership Drive Committee under Reopening after Renovation in Subgroup 3) Purchase Parties, 1979-1991 Advisory Bodies: General, 1986-1989 Ackland Advisory Board, 1961-1980 Ackland Advisory Committee, 1983-1985; 1987-1990 Visiting Committee, 1986-1990 (see also individual donor files under Development: Bequests/Gifts below; and Correspondence under Reopening after Renovation in Subgroup 3) Annual Report: Correspondence, 1987-1991 Reports, 1958/59-1980/81; 1982/83-1989/90 Art, Dept. of (UNC-CH): Correspondence, 1972-1992 Adjunct Faculty (Museum Staff), 1980-1990 Exhibitions, Faculty and Student (see Exhibitions in Subgroup 3) Fiftieth Anniversary Celebration, 1987 Internships (see Interns and Student Assistants under Personnel below) Photographer (shared with Museum; see Photographer under Personnel below) Sculptor Search Committee, 1987-1988 Tea Talks (Graduate Art Students Association Lectures; see School and Community Outreach under Education and Entertainment in Subgroup 3) Attendance (Survey: Student Museum Use), 1980 Box 2: Bicentennial, University: General, 1987-1992 Bicentennial Artist (George Nick), 1984-1991 Budget and Finance: General, 1979-1989; 1990-1991 Carolina Annual Giving Council, 1979-1987 Building: Climate Control: (see also Climate Control under Renovation below) General, 1979-1991 Vault Problems, 1982-1983 Evaluation of Facilities (Schlageter Report), 1967 Facilities Reports, 1981-1986 Renovation: General, 1979-1983; 1986-1990 Ackland Tomb Screen, 1985-1988 Architects (Newman and Jones), 1986-1990 Change Orders, 1988 Climate Control, 1986; 1988 Collections, Temporary Storage of (see Storage under Temporary Quarters below) Equipment and Furnishings, General, 1988-1991 Facilities Planning Office, 1985-1989 Feasibility Study, 1980 Fundraising (see Building Renovation under Development below) Knapp Room, 1986-1988 Photography Lab, 1988-1989 Punch List, 1989-1990 Reinstallation of Galleries, 1988-1989 Security and Fire Systems, 1988-1989 Security Consultants: Chapman, Joseph, 1986 Keller, Steven, 1985-1989 Service Drive, 1988 Storage Facilities, 1988-1990 Temporary Quarters: Storage of Collections, 1985-1989 Wilson Library Space, 1985-1990 Walls and Carpeting, 1988-1989 Reopening (see Reopening after Renovation in Subgroup 3) Security and Fire Alarms and Procedures, 1974-1989 (see also Security Consultants and Security and Fire Systems under Renovation above) Chancellor, 1980; 1988-1989 Computers and Telecommunications: General, 1981-1989 Computerization of Ackland Study, 1978 IBM Hardware Recommendations, 1987 Box 3: Correspondence, General: Turner, Evan, 1978-1983 Shoemaker, Innis, 1983-1985 Millard, Charles, 1986-1992 Development: General, 1981-1992 Bequests/Gifts: General (Monetary), 1969; 1979; 1981-1990 General (Tangible Property), 1960-1992 (see also Commissioned Works and Appraisal/Evaluation under Acquisitions in Subgroup 2) Ackland, William Hayes (1949), 1979-1983 (see also Trust Funds below; Commissioned Works under Acquisitions in Subgroup 2; and Ackland Art Building in the Chancellor’s Records: Robert Burton House Series, Subseries 1, Box 1) American Academy and Institute of Arts and Letters, 1977-1988 Arrington, Katherine Pendleton (1970), 1937-1938; 1955; 1970-1972 Harris, James B. (1975), 1975-1976 Heidrick, Madeleine Johnson (1983), 1982-1987 Hirschl, Norman, 1987-1988 (see also Vendors: Domestic under Acquisitions in Subgroup 2) Horowitz, Melvin (Proposed Gift), 1977-1980; 1987 Jacocks, W. P., 1960-1965 James, A. Everette, 1980-1991 Lewis, Henry, 1983-1989 (see also Visiting Committee under Advisory Bodies above) Mayer, Beatrice Cummings ("Buddy"), 1979-1989 (see also Visiting Committee under Advisory Bodies above) Myers, Robert, 1985-1989 (see also Visiting Committee under Advisory Bodies above) Prakapas, Dorothy and Eugene, 1989-1990 (see also Vendors: Domestic under Acquisitions in Subgroup 2) Selz, Jean-Pierre, 1987-1988 (see also Vendors: Foreign under Acquisitions in Subgroup 2) Wisdom, John (Memorial Gift), 1985-1987 Yager, Gilbert and Clara, 1981-1989 (see also Visiting Committee under Advisory Bodies above) Box 4: Building Renovation: (see also Renovation under Building above; and Ackland Trust under Trust Funds below) Capital Campaign Study (Grenzebach Report), 1982-1984 Fundraising, 1981-1988 Reopening (see Finances under Reopening after Renovation in Subgroup 3) Carolina Annual Giving Council: See Budget and Finance above Carolina Fund, 1987-1990 Membership (see Ackland Associates above) Naming of Public Spaces, 1987; 1991 Di-Phi Societies Portraits Restoration, 1976-1982 Director's Reports: See Annual Reports above Grant Applications: Ackland Accessibility Project, 1989 Conservation Grants (see Conservation in Subgroup 2) Education Outreach Program, 1990 (see also School and Community Outreach and School Summer Programs under Education and Entertainment in Subgroup 3) Five North Carolina Folk Artists Exhibition, 1984 (see also Exhibitions in Subgroup 3) Lecture Funds, 1986-1987 (see also Education and Entertainment in Subgroup 3) Program for the Visual Impaired, 1988-1989 Purchase Grants, 1980; 1987 Insurance, 1975-1989 (see also Appraisal and Evaluation under Acquisitions in Subgroup 2) Membership (see Ackland Associates above) Outside Organizations: Associations: American Association of Museums, 1978-1985; 1990 Art Dealers Association of America (see Appraisal and Evaluation under Acquisitions in Subgroup 2) Association of Art Museum Directors, 1972-1992 Business Committee for the Arts, 1987 Center on Museum Education Advisory Council, 1979 Chapel Hill Chamber of Commerce, 1983; 1986 College Art Association, 1978-1979; 1984-1985 Drawing Society, 1982-1984 Durham Arts Council (see Durham Art Guild under Outside Organizations: Museums below) Friends of French Art (see Conservation in Subgroup 2) National Endowment for the Arts, 1979-1980 North Carolina Art Society, 1969; 1978-1979 North Carolina Arts Council, 1978-1987 North Carolina Museums Council, 1984-1988 Tarboro Arts Commission (see Hobson Pittman Memorial Gallery under Outside Organizations: Museums below) Triangle Arts Planning Consortium, 1989 Institutes and Universities: General, 1978-1989 Duke University (Durham, North Carolina), 1979-1986; 1989 National Humanities Center (Research Triangle Park, North Carolina), 1978-1989 Museums: (see also Appraisal, Curatorial Research, and Loans under Acquisitions in Subgroup 2; and Exhibitions and Travel Programs in Subgroup 3) General, 1974-1990 Box 5: Art Institute of Chicago (Chicago, IL), 1988-1989 Boston Museum of Fine Arts (Boston, MA), 1986-1989 (see also Temporary Quarters: Storage under Building: Renovation above) Cedar Rapids Museum (Cedar Rapids, IA), 1982 Chrysler Museum (Norfolk, VA), 1989 Cleveland Museum of Art (see Temporary Quarters: Storage under Building: Renovation above; and Museums: General, also above) Duke University Museum of Art (Durham, NC), 1981-1982; 1987 (see also Temporary Quarters: Storage under Building: Renovation above) Durham Art Guild/Durham Arts Council (Durham, NC), 1988 Fogg Art Museum (Harvard University, Cambridge, MA), 1982; 1989 (see also Conservation in Subgroup 2) J. Paul Getty Museum (Los Angeles, CA), 1981-1991 Guggenheim Museum (New York, NY), 1980-1982 (see also Guggenheim Decentralization Program under Loans: Incoming in Subgroup 2) Harn Museum (University of Florida, Gainesville), 1985-1988 High Museum of Art (Atlanta, GA), 1979-1984 Hirshhorn Museum and Sculpture Garden (Washington, D.C.), 1986-1988 Hobson Pittman Memorial Gallery/Tarboro Arts Commission (Tarboro, NC), 1981-1983 Houston Museum of Fine Arts (see Temporary Quarters: Storage under Building: Renovation above) Institute of Contemporary Art (University of Pennsylvania, Philadelphia), 1981-1985; 1989 Library of Congress (Washington, D.C.), 1980-1988 Los Angeles County Museum of Art (Los Angeles, CA), 1980-1988 Louvre (Paris, France), 1979-1983; 1989 Metropolitan Museum of Art (New York, NY), 1980-1989 Mint Museum (Charlotte, NC), 1986-1988 Montgomery Museum of Fine Arts (Montgomery, AL), 1980-1983 Museum of Modern Art (New York, NY), 1982-1989 National Gallery of Art (Washington, D.C.), 1980-1988 (see also Temporary Quarters: Storage under Building: Renovation above; and Conservation in Subgroup 2) National Museum of American Art (Washington, D.C.), 1981-1983 North Carolina Museum of Art (Raleigh, NC), 1980-1989 (see also Temporary Quarters: Storage under Building: Renovation above; and Conservation in Subgroup 2) North Carolina State University Gallery (Raleigh, NC), 1981-1989 Philadelphia Museum of Art (Philadelphia, PA), 1985-1989 (see also files for Evan Turner under Correspondence: General above; and for Innis Shoemaker under Personnel: Director below) Reynolda House (Winston-Salem, NC), 1979-1989 Smithsonian Institution (Washington, D.C., and New York), 1978-1989 (see also Temporary Quarters: Storage under Building: Renovation above) Southeastern Center for Contemporary Art (Winston-Salem, NC), 1986-1989 Virginia Museum of Fine Arts (Richmond, VA) (see Temporary Quarters: Storage under Building: Renovation above) Weatherspoon Art Gallery (UNC-Greensboro), 1979-1989 (see also Conservation in Subgroup 2) Worcester Art Museum (Worcester, MA), 1981-1987 Personnel (Recruitment, On-Job Training, Job Descriptions): General, 1978-1989 Assistant Director: Shoemaker, Innis: General, 1976-1981 Search, 1976 Riggs, Timothy: General, 1984-1990 Search, 1983 Conservator, 1987; 1989 Curator of Collections: General, 1979-1981; 1984; 1986-1990 Searches: Walker, Dean (see Riggs, Timothy: Search under Assistant Director above) Schroth, Sara, 1990 Curator of Education, 1981-1988 Curatorial Assistant, 1989-1990 Director: Sloane, Joseph, 1968-1985 Turner, Evan, 1982-1983 Shoemaker, Innis: General, 1983-1986 Search, 1982-1983 Millard, Charles: General, 1986; 1988 Search, 1985-1986 Director of Development/Major Gifts Officer, 1987-1990 Educator for Outreach and Special Needs Audiences, 1989-1990 Interns and Student Assistants, 1979-1991 Membership Coordinator, 1987 Photographer, 1975-1989 Preparators, 1984-1989 Registrar, 1983; 1986-1991 Secretarial Staff, 1983; 1986 Security Guards, 1974-1992 (see also Security and Fire Alarms and Procedures under Building above) Planning, 1979-1991 Policies and Procedures, 1983-1988 Provost, 1978-1992 (see also Annual Reports; Budget and Finance; and Building: Renovation above) Box 6: Publications: General, 1978-1990 The Ackland Art Museum: A Handbook: Correspondence, 1980-1984 Handbook, 1983 Ackland Notes, 1967; 1975; 1977 Catalogue of the Collection (1971): Correspondence, 1969-1973 Catalog, 1971 Curator Board Game (Correspondence), 1987-1989 Exhibition Catalogs (Correspondence), 1979-1989 Newsletter: Correspondence, 1980-1990 Newsletters, 1980-1985 Publicity: General, 1979-1991 (see also Publicity under Reopening after Renovation in Subgroup 3) Graphic Design: Letterhead and Logo, 1983-1988 Posters, Postcards, T-Shirts, 1988-1990 Newspaper Clippings (filed separately, consult staff): Volume 1, Nov. 1959-Apr. 1963 Volume 2, May 1963-Apr. 1964 Press Releases, 1980-1990 Renovation of Ackland Building (see Renovation under Building above) Security Systems (see Renovation: Security and Fire Systems; and Security and Fire Alarms and Procedures, both under Building above) Self-Study Questionnaire, 1984 Staff Meetings and Memoranda, 1979-1990 Trust Funds: (see also Annual Reports, above, and Bequests/Gifts under Development above) Ackland, 1960-1989 (see also Commissioned Works: Ackland Effigy under Acquisitions in Subgroup 2) Whitaker, 1966-1968; 1988-1989 Visiting Committee (see Advisory Bodies above) SUBGROUP 2: COLLECTIONS The second subgroup pertains to the Ackland's permanent collection of art. Correspondence with art dealers, artists, scholars, and private collectors, filed under Acquisitions, documents the scouting, evaluating, and purchasing of objects for the museum, particularly after the beginning of Evan Turner's tenure as director in 1978. Other files in this subgroup deal with the physical maintenance of the collections (Conservation); research into the authorship and historical background of individual works (Curatorial Research); ownership disputes and the selling of unwanted items (Ownership Issues and Deaccessioning); and the lending and borrowing of objects to and from other institutions (Loans). In addition, two reels of microfilm, listed under Inventory and Accessioning, catalog the museum's holdings up to August of 1978. Each entry provides a brief description of the work in question and lists such details as artist, title, date, accession number, credit line, dimensions, provenance, exhibition history, and date of acquisition. For selected objects, the Catalogue of the Collection (1971) and The Ackland Art Museum: A Handbook (1983, both filed under Publications in Subgroup 1, contain additional information, including black-and-white reproductions of the works. Box 7: Acquisitions: Acquisitions Policy, 1972; 1979-1980 (see also Development: Bequests/Gifts; and Publications in Subgroup 1) Appraisal and Evaluation, 1964; 1976-1989 (see also Vendors and Inventory below; and Insurance in Subgroup 1) Commissioned Works: Ackland Effigy, 1959-1968; 1975; 1988 Ackland Tomb Screen (see Renovation under Building in Subgroup 1) Alumni Sculpture Garden (Proposed), 1981; 1985-1988 Bicentennial Artist (George Nick) (see Bicentennial in Subgroup 1) Donated Works (see General (Tangible Property) and individual donor files under Development: Bequests/Gifts in Subgroup 1) Shipping and Condition Reports, 1979-1989 Vendors: (see also Purchase Parties under Ackland Associates in Subgroup 1) Domestic, 1970-1990 Foreign, 1979-1987 Box 8: Foreign (continued), 1988-1989 Collections, History of, 1969; 1984 (see also, in Subgroup 1, Annual Reports; Associations: Drawing Society under Outside Organizations; and Publications) Conservation, 1960-1991 (see also Shipping and Condition Reports under Acquisitions above; Loans below; and Di-Phi Societies Portraits Restoration in Subgroup 1) Curatorial Research and Inquiries, 1969; 1975-1990 (see also Loans below) Deaccessioning (see Ownership Issues and Deaccessioning) Inventory and Accessioning: (see also Catalogue of the Collection and The Ackland Art Museum: A Handbook under Publications in Subgroup 1) General, 1965-1966; 1979-1990 Catalog, Microfilm (filed separately): Reel 1, to Sept. 1973 Reel 2, Sept. 1973-August 1978 Photographic, 1979-1981; 1988-1989 Loans of Objects: Incoming: Exhibition-Related Loans (see Exhibitions Mounted under Exhibitions in Subgroup 3) Guggenheim Decentralization Program, 1981-1986; 1989 Long-Term Loans and Storage, 1960; 1963; 1979-1989 (see also General (Tangible Property) and individual donor files under Development: Bequests/Gifts in Subgroup 1) Outgoing: On Campus: General, 1979; 1986-1989 Loan Collection, 1965; 1970; 1980; 1983-1984; 1987 (see also Inventory and Accessioning above) Outside Institutions, 1964; 1969-1990 (see also Curatorial Research and Inquiries above; and Temporary Quarters: Storage under Building: Renovation in Subgroup 1) Ownership Issues and Deaccessioning, 1977-1990 SUBGROUP 3: PROGRAMS AND SERVICES Documents in this subgroup relate to the Ackland Art Museum's services to the public. These include educational programs and entertainment, such as docent training, guided tours, lectures, summer programs for children, and storytelling in the galleries; the evaluation (though not monetary assessment) of privately-owned art objects by the curatorial staff; exhibitions, curated in house or borrowed from other institutions; celebrations marking the museum's reopening after its renovation between 1987 and 1990; and, finally, travel tours organized and guided by the Ackland staff. For information on how these events were publicized, see the Publicity files in Subgroup 1 and especially the Newspaper Clippings and Press Releases, which furnish a chronological, if fragmentary, record of the museum's public-oriented programs. Box 8 (continued): Anniversary Celebrations: Ackland Art Museum Twenty-Fifth Anniversary (1983) (see General under Education and Entertainment below; and The Ackland Art Museum: A Handbook under Publications in Subgroup 1) UNC Art Department Fiftieth Anniversary (1987) (see Fiftieth Anniversary Celebration under Art, Dept. of, in Subgroup 1) Education and Entertainment: (see also Grant Applications in Subgroup 1) General, 1983-1984; 1987-1991 Docents, 1981-1989 Gallery Talks, Tours, and Workshops, 1979-1992 Lectures, Symposia, and Performances, 1980-1992 (see also Reopening Gala and Spring 1991 Lecture under Reopening after Renovation below) Museum Studies Courses (UNC) (see Adjunct Faculty under Art, Dept. of, in Subgroup 1) Principal's Executive Program, 1984-1985; 1987; 1989 School and Community Outreach, 1979-1990 School Summer Program, 1985-1987 Special Needs Audiences (see, in Subgroup 1, Ackland Accessibility Project and Program for the Visual Impaired under Grant Applications; and Educator for Outreach and Special Needs Audiences under Personnel) Evaluation of Objects (Private Collections), 1978-1989 Box 9: Exhibitions: (see also Grant Applications in Subgroup 1) Exhibition Calendars, June 1979-Apr. 1987 Exhibitions Mounted (Correspondence and Brochures), 1969; 1972; 1978-1989 Exhibitions Refused, 1975-1990 Installation and Labeling, 1979-1989 (see also Reinstallation of Galleries under Building: Renovation in Subgroup 1) Reopening after Renovation: (see also Building: Renovation in Subgroup 1) General, 1987-1991 Committees: Membership Drive Committee, 1989-1991 Planning Committee (Minutes), 1990-1992 Committee Planning Reopening Gala, 1987-1990 Public Opening Committee, 1989-1990 Publicity Committee, 1989-1990 Finances, 1988-1991 Publicity: General, 1987-1991 Press Kit, 1990 Reopening Gala (11-30-90/12-1-90): Brochure, 1990 Dinner (11-30-90), 1990 Symposium (12-1-90), 1989-1990 Spring 1991 Lecture, 1990-1991 Travel Programs, 1979-1981; 1987-1989