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This is a finding aid. It is a description of archival material held in the Wilson Library at the University of North Carolina at Chapel Hill. Unless otherwise noted, the materials described below are physically available in our reading room, and not digitally available through the World Wide Web. See the FAQ section for more information.
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Collection Overview
| Size | 34200 items, including 72 volumes (57.0 linear feet) |
| Abstract | The university's earliest Laws and Regulations, adopted by its Board of Trustees in 1795, defined the duties and rights of the faculty. Formal faculty meetings have been held since at least 1799; the amended Laws of the Universityadopted by the trustees in December 1799 included guidelines for the conduct of such meetings. Throughout the antebellum period, the faculty was responsible for enforcing social as well as academic regulations and for handling cases of student misconduct. After 1875 the faculty assumed an increasing role in establishing policies governing educational activities and the awarding of degrees by the university. The Faculty Code of University Government, originally titled Faculty Legislation, was adopted by the General Faculty in 1947 and has been amended numerous times. In 1950 the General Faculty authorized the creation of the Faculty Council to act as its legislative body. The council, composed of elected members from the various faculty divisions and ex-officio members from the university administration, held its first meeting on 5 January 1951. Officers of the faculty include the chair and the secretary. The university's chancellor presides over meetings of the Faculty Council. Much of the Faculty Council's work is carried on by its standing and special committees. Records include minutes of meetings of the General Faculty, 1799-2006, and of the Faculty Council, 1951-2006; files of the secretary of the faculty and of the chair of the faculty; minutes of the meetings of various faculty divisions; and files of standing and special committees. |
| Creator | University of North Carolina at Chapel Hill. General Faculty. |
| Language | English |
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Information For Users
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Subject Headings
The following terms from Library of Congress Subject Headings suggest topics, persons, geography, etc. interspersed through the entire collection; the terms do not usually represent discrete and easily identifiable portions of the collection--such as folders or items.
These and related materials may be found under the following headings in online catalogs.
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Historical Information
The University's earliest Laws and Regulations, adopted by its Board of Trustees in 1795, defined the duties and rights of the faculty. Formal faculty meetings have been held since at least 1799; the amended Laws of the Universityadopted by the trustees in December 1799 included guidelines for the conduct of such meetings.
Throughout the antebellum period, the faculty was responsible for enforcing social as well as academic regulations and for handling cases of student misconduct. After 1875 the faculty assumed an increasing role in establishing policies governing educational activities and the awarding of degrees by the university. The Faculty Code of University Government, originally titled Faculty Legislation, was adopted by the General Faculty in 1947 and has been amended numerous times.
In 1950 the General Faculty authorized the creation of the Faculty Council to act as its legislative body. The council, composed of elected members from the various faculty divisions and ex-officio members from the university administration, held its first meeting on 5 January 1951. Officers of the faculty include the chair and the secretary. The university's chancellor presides over meetings of the Faculty Council. Much of the council's work is carried on by its standing and special committees.
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Scope and Content
Records include minutes of meetings of the University of North Carolina at Chapel Hill General Faculty, 1799-2006, and of the University of North Carolina at Chapel Hill Faculty Council, 1951-2006; files of the secretary of the faculty and of the chair of the faculty; minutes of the meetings of various faculty divisions; and files of standing and special committees.
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Series Quick Links
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Series 1. Faculty Meeting Minutes, 1799-2006.
Formal faculty meetings at the University of North Carolina at Chapel Hill are of two kinds: General Faculty meetings and Faculty Council meetings. The General Faculty consists of faculty members holding the rank of lecturer and above, some librarians, and certain administrators. Its chief responsibility is to establish policies governing the educational activities and the award of academic degrees by the university. The Faculty Council, established in 1951, is the legislative body of the General Faculty. It is composed of elected members from various divisions of the university and ex-officio members from the administrative staff. Records consist of minutes of the General Faculty, 1799-2006, and the Faculty Council, 1951-2006. Minutes routinely include discussions of general administrative and educational policies as well as committee reports and memorials to deceased faculty. Minutes prior to 1919 also frequently include lists of students, lists of degrees conferred, and commencement programs. Antebellum minutes record cases of student misconduct and disciplinary actions. Beginning in November 1966, Faculty Council minutes were recorded in the same volumes as General Faculty minutes; prior to that, they were recorded separately. Records also include microfilm copies of General Faculty and Faculty Council meeting minutes, 1799-1994, and 141 audiocassette tapes of General Faculty and Faculty Council meetings, 1984-1994.
The voting faculty consists of those members of the General Faculty whose appointments meet certain criteria. The General Faculty meets at least once in the fall and once in the spring of each academic year. The University of North Carolina at Chapel Hill Faculty Council, which began meeting in 1951, is the legislative body of the General Faculty. It meets each month of the academic year. Its members are elected from the various divisions of the General Faculty. The Faculty Council's structure, powers and procedures are detailed in The Faculty Code of University Government, which also provides more detailed information on the membership of both bodies and on the composition of the faculty divisions.
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Subseries 1.1. Minutes of the General Faculty and of the Faculty Council, 1799-2006.
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Subseries 1.2. Minutes of the Faculty Council, 1951-1966.
Arrangement: chronological.
From 1951 until the fall of 1966, the minutes of the University of North Carolina at Chapel Hill Faculty Council were recorded in separate volumes; those volumes are included in this subseries. Since November 1966, the Faculty Council minutes have been recorded in the same volumes as the minutes of the General Faculty. These volumes are in Subseries 1, above.
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Subseries 1.3. Audio Recordings of Faculty Meetings, 1984-1994.
Arrangement: chronological.
This subseries includes 141 audiocassette tapes of meetings of the University of North Carolina at Chapel Hill General Faculty and of the University of North Carolina at Chapel Hill Faculty Council, October 1984-April 1994. These recordings apparently were used by the secretary of the faculty as an aid in compiling the minutes. For each meeting there is a full recording followed by a verbal summary. Note that the General Faculty meets only twice a year, in September and April, in combined session with the Faculty Council. All other meetings are of the Faculty Council alone.
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Series 2. Secretary of the Faculty Records, 1921-2006.
The secretary of the faculty of the University of North Carolina at Chapel Hill is responsible for recording the minutes of the meetings of both the General Faculty and the Faculty Council. In addition, the secretary generates correspondence relating to elections and to the actions of the two faculty bodies, maintains files of all nominations for special awards and honorary degrees, and serves as an ex-officio member on various committees. The office of secretary of the faculty dates to the university's founding; until 1886, the secretary was also responsible for keeping student records. Records, 1921-2006, include correspondence and other files relating to the duties of the secretary of the faculty, including files documenting the work of various faculty committees. Of particular interest are the files on the Honorary Degrees and Special Awards Committee. Also included is a series of memorial resolutions on deceased employees and faculty members.
The secretary of the faculty is nominated by the Advisory Committee. The nomination is then voted on by the Faculty Council after opportunity has been given for nominations from the floor. The term of office is five years with eligibility for re-election following each term. The secretary serves as an ex officio member of several of the faculty's standing committees, including the Agenda Committee, the Nominating Committee, the Advisory Committee, the Committee on University Government, and the Committee on Honorary Degrees and Special Awards. The office of secretary of the faculty was well-defined by the time of the creation of the Faculty Council in 1950. In early years, the record-keeping duties that are now assigned to the secretary of the faculty were assumed by various faculty members. Until 1886 the secretary was also responsible for keeping student records. The following is a partial list of those performing the duties of the secretary of the faculty both before and after the official creation of the office.
| 1823-1825 | Joseph Hubbard Saunders |
| 1825 | George Shonnard Bettner |
| 1826 | Edward Dromgoole Sims |
| 1826 | Oliver Woolcott Treadwell |
| 1826-1827 | John Jenkins Wyche |
| 1827 | John T. Williams |
| 1827-1828 | Silas Milton Andrews |
| 1828-1829 | Lorenzo Lea |
| 1829-1831 | Thompson Bird |
| 1831-1832 | Henry Grantham Smith |
| 1832 | John DeBerniere Hooper |
| 1832-1836 | David W. McAllister |
| 1836-1844 | William Henry Owen |
| 1844-1847 | Charles Force Deems |
| 1847-1856 | Ashbel G. Brown |
| 1856-1866 | Solomon Pool |
| 1866-1868 | Charles Phillips |
| 1868-1869 | Fisk P. Brewer |
| 1869-1870 | James A. Martling |
| 1870 | Fisk P. Brewer |
| 1870-1871 | Alexander McIver |
| 1875-1877 | George Tayloe Winston |
| 1877-1879 | Carey D. Grandy |
| 1879-1880 | Frederic William Simonds |
| 1880-1881 | Carey D. Grandy |
| 1881-1883 | Robert Paine Pell |
| 1883-1885 | Willie Thomas Patterson |
| 1885-1886 | Joshua Walker Gore |
| 1886-1889 | James Lee Love |
| 1889-1891 | Walter Dallam Toy |
| 1891-1896 | Joshua Walker Gore |
| 1896-1898 | Collier Cobb |
| 1898-1932 | Walter Dallam Toy |
| 1932-1934 | Robert Burton House |
| 1934-1945 | Thomas James Wilson, Jr. |
| 1945-1955 | Almonte Charles Howell |
| 1955-1956 | Earl Horace Hartsell(Acting) |
| 1956-1962 | Almonte Charles Howell |
| 1962-1963 | Cecil Slaton Johnson(Acting) |
| 1963-1966 | Almonte Charles Howell |
| 1966-1969 | Clifford Pierson Lyons |
| 1969-1984 | Henry Charles Boren |
| 1984-1987 | Richard William Pfaff |
| 1987-1990 | Laurence G. Avery |
| 1991-1997 | George S. Lensing |
| 1997- | Joseph S. Ferrell |
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Subseries 2.1. Administrative Files, 1937-1991.
Arrangement: alphabetical, then chronological.
This subseries contains the administrative records of the University of North Carolina at Chapel Hill Secretary of the Faculty, including administrative correspondence, a bound volume of faculty legislation, indexed guides to the faculty meeting minutes, and subject files documenting topics of particular interest to the faculty.
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Subseries 2.2. Faculty Committees, 1921-2006.
Arrangement: alphabetical, then chronological.
This subseries includes the records of the University of North Carolina at Chapel Hill Secretary of the Faculty on the standing, ad hoc, and special committees of the faculty. Among the records are annual reports to the University of North Carolina at Chapel Hill Faculty Council, special reports, committee meeting minutes, and some correspondence between committee members and other university officials. For a more complete record of the reports and resolutions presented by committees, refer to the Minutes of the General Faculty and of the Faculty Council in Series 1.
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Subseries 2.3. Memorials.
Arrangement: alphabetical.
Upon the death of a current or former employee or faculty member of the University of North Carolina at Chapel Hill, the chair of the faculty appoints a special committee to prepare a memorial statement. A brief version of this statement is read in a faculty meeting while a more detailed one is entered into the meeting minutes and sent to the family of the deceased. This subseries documents that tradition, including one or both versions of the memorial resolutionsfor various employees (including administrators, athletic coaches, and librarians) and faculty members.
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Series 3. Faculty Division Records, 1935-1984.
On 12 December 1934, the Faculty Advisory Committee approved the organization of the University of North Carolina College of Arts and Sciencesfaculty into four divisions: Humanities; Social Sciences; Natural Sciences; Commerce. Each of the divisions was administered by a chair, appointed by the chancellor, and an advisory committee, elected by and from the division faculty.
The divisions were empowered to supervise curriculum development, including courses of study, programs, course content, and methods of instruction, subject to the approval of the Administrative Board of the College of Arts and Sciences. This effort to broaden the faculty's perspective in meeting the educational goals of the university proved futile. Divisional advisory committees were unwilling to challenge the historic sovereignty of departments in curriculum matters. Gradually standing committees of the faculty (the Educational Policy Committee and the Financial Exigency and Program Change Committee) and the Administrative Board of the College of Arts and Sciences assumed this responsibility. Meanwhile the divisional structure became a forum for discussion of general policy and a convenient organization of the faculty to ensure fair representation on the Faculty Council and standing committees.
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Subseries 3.1. Division of the Humanities, 1935-1959.
As originally constituted in 1934, the university's Division of the Humanities included the faculty of the following departments in the College of Arts and Sciences: Classics, Education, English, Germanic Languages, Romance Languages, Comparative Literature, History, Philosophy, Library Science, Art, Archeology, Theater Arts, and Music. The division was administered by a chair and an elected advisory committee, whose decisions were subject to approval by the Administrative Board of the College of Arts and Sciences. Revisions in the divisional structure, particularly the creation of the Division of Fine Arts and the upgrading of Library Science and Journalism to school status, have changed the composition of the Division of the Humanities. However, it remains one of the electoral divisions of the General Faculty, sending representatives to the Faculty Council. Records, 1935-1959, consist mostly of minutes of the Advisory Committee of the Division of the Humanities; these minutes mainly concern course change approvals. Also included are minutes of the division's annual meetings and some correspondence of the division chairs.
As of 2007, the division included the following departments of the College of Arts and Sciences: American Studies, Classics, Communication Studies, English and Comparative Literature, Germanic Languages, Linguistics, Philosophy, Religious Studies, Romance Languages, Slavic Languages and Literatures, and Women's Studies
| Box 3:1 |
Division of the Humanities, 1935-1959 #40106, Subseries: "3.1. Division of the Humanities, 1935-1959." Box 3:1 |
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Subseries 3.2. Division of the Natural Sciences, 1966-1972.
The Division of the Natural Sciences, created in 1934, includes the faculty of the science departments in the University of North Carolina at Chapel Hill's College of Arts and Sciences. Together with the Institute of Marine Sciences, it constitutes one of the electoral divisions of the General Faculty, sending representatives to the Faculty Council. Records, 1966-1972, consist mostly of minutes of meetings and reports of committees of the Division of Natural Sciences. Some correspondence is also included. Much of the material deals with course requirements and curriculum content.
The name of the division later changed to Division of Basic and Applied Natural Sciencesand subsequently to Division of Natural Sciences and Mathematics, but for the period covered by these records, it remained Division of the Natural Sciences. As of 2007, the division included the following departments: Applied and Materials Sciences, Biology, Chemistry, Computer Science, Exercise and Sport Science, Geological Sciences, Marine Sciences, Mathematics, Operations Research, Physics and Astronomy, Psychology, and Statistics and Operations Research.
| Box 3:1 |
Division of the Natural Sciences, 1966-1972 #40106, Subseries: "3.2. Division of the Natural Sciences, 1966-1972." Box 3:1 |
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Subseries 3.3. Division of Fine Arts, 1968-1984.
Created in 1968, the university's Division of Fine Arts included faculty of the following four departments in the College of Arts and Sciences: Art; Dramatic Art; Music; and Radio, Television, and Motion Pictures. These departments were previously part of the Division of the Humanities. Radio, Television, and Motion Pictures was discontinued in 1993, leaving three departments in the Division of Fine Arts. Fine Arts is one of the electoral divisions of the General Faculty and sends representatives to the Faculty Council. Records, 1968-1984, include minutes of the division's annual meetings and of meetings of its department chairs, as well as correspondence of the chair and vice-chair of the division. They mainly concern course approvals, the organization of the division, and cooperative efforts among its departments.
| Box 3:1 |
Division of Fine Arts, 1968-1984 #40106, Subseries: "3.3. Division of Fine Arts, 1968-1984." Box 3:1 |
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Series 4. Standing Committee Records, 1906-2002.
The General Faculty and Faculty Council, in fulfilling its broad responsibilities to establish the policies governing the educational activities of and the awarding of degrees by the university, have operated through standing committees. In contrast to the special committees (see Series 5), standing committees are charged with functions that are continuing or long-term in nature. Such committees are created to investigate and to advise the chancellor and/or the Faculty Council on matters of general or specific policy. There are three types of standing committees: elective, appointive, and ex-officio.
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Subseries 4.1. Administrative Board of the Library.
The records of the Administrative Board of the Library are part of the Librarian's Records because they were originally received through the librarian's office. For a listing of them, see the finding aid for the Librarian's Records. The Administrative Board of the Library was constituted in its present form and made responsible to the Faculty Council in 1969. Prior to that time, the librarian had chaired it. The original board was established in 1935, as the Administrative Board of the Library and Library School, to replace existing library committees and the Library School Administrative Board.
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Subseries 4.2. Advisory Committee, 1937-1994.
The Advisory Committee was created in 1914 and continues as an elective standing committee of the faculty. Its function is to advise the chancellor in all matters deemed important by the chancellor or the committee. The chancellor presides over its meetings. Records of the Advisory Committee, 1937-1994, pertain mainly to faculty salaries and promotions. Also included are 14 audiocassette tapes of special Advisory Committee meetings related to the committee's 1978-1979 study of the university's admissions policy, with particular emphasis on minority admissions.
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Subseries 4.2.1. General Files, 1937-1994.
Arrangement: alphabetical, then chronological.
The general files of the committee pertain mainly to faculty salary and promotion recommendations.
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Subseries 4.2.2. Audio Recordings of Long Committee Meetings, 1978-1979.
Arrangement: chronological.
In the winter of 1978-1979, the Advisory Committee undertook an investigation of the university's admissions policy, in response to allegations made by Associate Dean of Arts and Sciences for Counseling H. Bentley Renwick. While special assistant to the chancellor in 1977-1978, Dean Renwick had studied minority admissions policies at other universities. In September 1978, believing that his recommendations had not received the attention they deserved, he published his suggested policy changes in the Chapel Hill Newspaper, claiming that the university had refused admission to qualified African-Americans and quoting a university official as saying that "the university is not committed to increasing black enrollment."
In response to the ensuing public debate, the Committee on the Status of Minorities and the Disadvantaged asked Chancellor N. Ferebee Taylor to appoint a high-level committee "to investigate the current situation regarding the admissions policy of the university and the more general problems of the admission process and administration." The chancellor gave the task to his Advisory Committee, chaired by Professor Charles Long. The committee's report (the Long Report) was approved by the Faculty Council on 10 October 1979. This report, and a summary of the faculty's debate, are found in the minutes of the General Faculty and the Faculty Council for that date, Volume 1:36, p. 10-12 and 12j (see Series 1). A complete log of the committee's meetings is also contained in its report.
The 14 tapes that comprise this subseries contain recordings of the meetings of the Advisory Committee during this investigation, December 1978-January 1979. Most are interviews with university officials.
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Subseries 4.3. Faculty Athletics Committee, 1906-1913; 1917; 1985-1993.
The Faculty Athletics Committee was created in 1890 to supervise the participation of university teams in intercollegiate athletics, especially football and baseball. For its first 20 years, the committee was responsible for certifying athletic eligibility and scheduling games. As of 2008, the Athletics Committee continued as an elective standing committee of the faculty, advising the chancellor and the Faculty Council on athletic policy, especially regarding intercollegiate sports and the relationship of the university to the Atlantic Coast Conference and the National Collegiate Athletic Association. Records of the Faculty Athletics Committee include minutes, 1908-1913 and 1917; correpsondence and related materials, 1987-1993; and annual reports, 1985-1988. These records reflect on decisions made regarding student eligibility, game scheduling, ticketing, and other athletic policies.
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Subseries 4.4. Buildings and Grounds Committee, 1919-2002.
The Buildings and Grounds Committee was created in 1913 as the Committee on Grounds and Buildings and was charged with preserving the natural beauty of the campus and maintaining architectural standards in the construction of buildings. As of 2008, the committee continued as a standing committee of the faculty, appointed by the chancellor, and worked closely with the university's facilities planning staff and with the Building Committee of the Board of Trustees. Records of the Buildings and Grounds Committee, 1919-2002, include minutes of meetings, correspondence with architects, and drawings of proposed construction projects. Beginning in the 1990s, records also include materials related to the development of the university's master plan and, in particular, to planning for the Horace Williams and Mason Farm properties. Reports of the committee are part of the Minutes of the General Faculty and of the Faculty Council.
Professor William Chambers Coker, who had laid out the Coker Arboretum, was the committee's first chair. He set a tone for its operation that has endured for nearly a century.
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Subseries 4.5. Educational Policy Committee, 1975-1983, 1991-1994.
The Educational Policy Committee was created in 1976 as an elective standing committee of the faculty. It advises the Faculty Council on matters of educational policy that have significant impact on graduate and undergraduate instruction in the university's Division of Academic Affairs and over which the council has legislative power. Records of the Educational Policy Committee, 1975-1994, include correspondence, memoranda, minutes, and reports. A number of records pertain to the committee's study of pass/fail regulations and weighted grades, i.e., addition of pluses and minuses to letter grades.
On 19 September 1975, the General Faculty approved the creation of one or more committees on educational policy and referred implementation of this decision to the Committee on University Government. During the 19 March 1976, General Faculty session, J. Dickson Phillips, chair of the Committee on University Government, presented a proposal for the establishment of the Educational Policy Committee. The proposal, which was approved without amendment, called for the appointment of a standing committee to advise the Faculty Council on matters of educational policy having an impact upon graduate and undergraduate instruction within the Division of Academic Affairs. While the committee was granted the authority to initiate consideration of educational policy concerns, the majority of its work originated in referrals from the Faculty Council. The committee was instructed to include interested faculty, administrators, administrative boards, and students in its deliberations and to incorporate the opinions of such groups in its reports to the Faculty Council.
Since educational policy was not defined in the resolution of establishment, the committee's scope of action is potentially a very broad one. From its creation through the 1981-1982 academic year, the committee studied the impact of weighted grades (the addition of pluses and minuses to letter grades), amendments to the university's pass/fail regulations, and the Instrument of Student Judicial Governance in addition to matters of curriculum and degree requirements.
Committee chairs and their tenures, 1975-1983 and 1990-1994 are listed below.
| 1975-1977 | Richard G. Hiskey |
| 1977-1978 | Vaida D. Thompson |
| 1978-1979 | James W. Pruett |
| 1979-1980 | Mark I. Appelbaum |
| 1980-1981 | H. Eugene Lehman |
| 1981-1982 | John K. Nelson |
| 1982-1983 | William H. Graves |
| 1990-1993 | Dietrich Schroeer |
| 1993-1994 | Elizabeth Gibson, Erika Lindemann |
| 1994- | Patrick J. Conway, Seth R. Reice |
The archival records of the Educational Policy Committee consist of correspondence, memoranda, minutes, and reports for the period 1975-1983 and 1991-1994.
| Box 4:7 |
Educational Policy Committee, 1975-1983; 1991-1994 #40106, Subseries: "4.5. Educational Policy Committee, 1975-1983, 1991-1994." Box 4:7 |
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Subseries 4.6. English Composition Committee, 1927-1950.
The English Composition Committee was created in 1918 to examine the problem of "illiteracy" at the university, "especially as it reflects itself in the habitual use of poorly written English." The committee established a program under which students deemed deficient in writing were given grades with a composition condition (or CC) attached. Removal of the condition was a requirement for graduation. The program continued into the mid-1960s. Records of the English Composition Committee, 1927-1950, include minutes of meetings, reports, composition condition (CC) regulations, and general correspondence.
| Box 4:7 |
English Composition Committee, 1927-1950 #40106, Subseries: "4.6. English Composition Committee, 1927-1950." Box 4:7 |
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Subseries 4.7. Established Lectures Committee, 1919-1998.
The Established Lectures Committee was created in 1946 as the All University Committee on Convocations and Lectures and was given the responsibilities of the earlier, separate Weil and McNair Lecture Committees. Other duties included distributing funds provided by the Alumni Giving Council to the academic departments and schools for alumni lectures. In 1949 the committee's name changed to Committee on Established Lectures. A standing committee of the faculty, it was appointed by the chancellor to select speakers and make arrangements for the John Calvin McNair Lectures, which focus on science and human values; the Martin Luther King, Jr., Lectures on Human Rights; and the Weil Lectures on American Citizenship. In April 1999 the Faculty Council abolished the committee and voted to assign responsibility for the three lectures to other offices. Records of the Established Lectures Committee, 1919-1998, include general correspondence, annual reports, and materials pertaining to specific lectures. The latter include invitations to speakers, correspondence about arrangements, and in some cases copies of speeches. Also included are audio tapes of three lectures.
Note that the committee's records consist of general files and files specifically relating to each of the three established lectures. The general files are dated 1919-1924 and 1950-1998; they include internal committee memoranda, administrative correspondence, annual reports, and materials related to the alumni lectures. The pre-1950 materials consist of a few items from the McNair Lecture Committee. The lecture files cover the period 1950-1998 and include speaker invitations, correspondence about the lectures, arrangements, and in some cases, copies of lectures. Annual reports of the committee are also found in the faculty meeting minutes in Series 1. Responsibility for the three lecture series was reassigned as follows: the McNair Lectures to the Department of Religious Studies; the King Lectures to the Office of the Chancellor; and the Weil Lect