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This collection has access restrictions. For details, please see the restrictions.
This is a finding aid. It is a description of archival material held in the Wilson Library at the University of North Carolina at Chapel Hill. Unless otherwise noted, the materials described below are physically available in our reading room, and not digitally available through the World Wide Web. See the FAQ section for more information.
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Collection Overview
| Size | 67.5 feet of linear shelf space (approximately 54000 items) |
| Abstract | The Vice Chancellor for Student Affairs has administrative responsibility for the university's Division of Student Affairs, which provides extracurricular programs and services for students and oversees student organizations and activities. The Division of Student Affairs was established in 1954; it replaced the former Division of Student Welfare, which had been established in 1933 to promote and coordinate the work of all university agencies affecting student welfare. The Office of Vice Chancellor for Student Affairs was not created until 1977. This record group, however, contains papers of all the university officers who have been responsible for matters of student welfare. The titles of those officers have been Dean of Students, 1919-1945; Dean of Men and Chairman of the Division of Student Welfare, 1946-1947; Dean of Students, 1948-1954; Dean of Student Affairs, 1954-1977; Vice Chancellor for Student Affairs, 1977-1980; Vice Chancellor and Dean of Student Affairs, 1980-1997; and Vice Chancellor for Student Affairs, since 1997. Prior to 1966 the Division of Student Affairs also oversaw the offices responsible for academic records and student aid. Records include correspondence and other files relating to student life and activities, extracurricular programs and services for students, student housing, student aid, and academic recordkeeping at the University of North Carolina at Chapel Hill. Included are numerous files on Student Government and on the various offices that have been part of the Division of Student Affairs: Office of the Dean of Women, Office of Records and Registration, Office of Admissions, Office of Career Planning and Placement Services, Housing Office, Student Aid Office, Student Health Service, Student Development and Counseling Center, Campus Y, and Student Union. |
| Creator | University of North Carolina at Chapel Hill. Office of the Vice Chancellor for Student Affairs. |
| Language | English |
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Information For Users
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Subject Headings
The following terms from Library of Congress Subject Headings suggest topics, persons, geography, etc. interspersed through the entire collection; the terms do not usually represent discrete and easily identifiable portions of the collection--such as folders or items.
Clicking on a subject heading below will take you into the University Library's online catalog.
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Historical Information
On 23 September 1919, University of North Carolina President Harry Woodburn Chase recommended to the Executive Committee of the Board of Trustees that the academic and disciplinary functions of the Office of the Dean of the College of Liberal Arts be separated. He appointed Frank Porter Graham dean of students, to be responsible for advising students and coordinating the multiple official and extracurricular organizations of the campus that dealt primarily with student welfare.
In 1933 the Division of Student Welfare was established to promote and coordinate the work of all university agencies affecting student welfare. An administrative board composed of faculty and persons administratively responsible for these agencies and organizations was also created, with the dean of students as chairman. The heads of these agencies and organizations, however, were administratively responsible to the chancellor. On 1 May 1953 the General Faculty approved legislation authorizing a new Administrative Board of Student Affairs to be composed of six members of the faculty, appointed by the chancellor, with the dean of students as presiding officer.
In 1954 the "Management Survey," conducted by Cresap, McCormick and Paget, recommended that an integrated Division of Student Affairs be formed. This recommendation was approved by the Board of Trustees on 1 July 1954. The dean of students, whose title was changed to dean of student affairs, became head of the new division. The following offices and activities reported directly to him: Office of Admissions; Central Office of Records; Office of Student Aid; Office of Student Activities; Graham Memorial Student Union; YMCA and YWCA; Student Health Service; University Testing Service; Placement Service; Housing Office; Office of Dean of Women; Advisor to Veterans; and Advisor to Foreign Students.
In 1961 the Central Office of Records was replaced by a reorganized Office of Records and Registration. The offices of Admissions and Records and Registration were transferred to the Division of Academic Affairs in 1966. In 1972, with the creation of the Division of Administration, both of these offices as well as the office of Student Aid were placed in that Division, under the responsibility of the Registrar.
The title of the chief student affairs officer has been: Dean of Students, 1919-1945; Dean of Men and Chairman of the Division of Student Welfare, 1946-1947; Dean of Students, 1948-1954; Dean of Student Affairs, 1954-1977; and Vice Chancellor for Student Affairs, 1977-1980; Vice Chancellor and Dean of Student Affairs, 1980-1997; and Vice Chancellor for Student Affairs, 1997 to the present. Persons who have held the position are:
| 1919-1920 | Frank Porter Graham, Dean of Students |
| 1920-1945 | Francis Foster Bradshaw, Dean of Students |
| 1946-1947 | Ernest Lloyd Mackie, Dean of Men and Chairman of the Division of Student Welfare |
| 1947-1948 | Ernest Lloyd Mackie, Dean of Students |
| 1948-1954 | Frederick Henry Weaver, Dean of Students |
| 1954-1961 | Frederick Henry Weaver, Dean of Student Affairs |
| 1961-1963 | Charles Henderson, Jr., Dean of Student Affairs |
| 1963-1972 | Cornelius Oliver Cathey, Dean of Student Affairs |
| 1972-1977 | Donald Arthur Boulton, Dean of Student Affairs |
| 1977-1980 | Donald Arthur Boulton, Vice Chancellor for Student Affairs |
| 1980-1994 | Donald Arthur Boulton, Vice Chancellor and Dean of Student Affairs |
| 1994-1996 | Edith Wiggins, Interim Vice Chancellor and Dean of Student Affairs |
| 1996-1997 | Susan Kitchen, Vice Chancellor and Dean of Student Affairs |
| 1997-2002 | Susan Kitchen, Vice Chancellor for Student Affairs |
| 2002-2004 | Dean Bresciani, Interim Vice Chancellor for Student Affairs |
| 2004- | Margaret A. Jablonski, Vice Chancellor for Student Affairs |
Other titles within the division have also changed since the inception of the office. The second most senior officer of the division has had, at various times, the title of Dean of Men, Assistant Dean of Students and Assistant Vice Chancellor for Student Affairs. These changes in titles and responsibilities are reflected in the records of the Vice Chancellor.
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Scope and Content
Records include correspondence and other files relating to student life and activities, extracurricular programs and services for students, student housing, student aid, and academic recordkeeping at the University of North Carolina at Chapel Hill. Included are numerous files on Student Government and on the various offices that have been part of the Division of Student Affairs: Office of the Dean of Women, Office of Records and Registration, Office of Undergraduate Admissions, Office of Career Planning and Placement Services, Housing Office, Student Aid Office, Student Health Services, Student Development and Counseling Center, Campus Y, and Student Union.
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Series Quick Links
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Series 1. Office of the Vice Chancellor, 1920-1990.
Files in this series relate to the vice chancellor's general responsibilities as senior administrative officer of the Division of Student Affairs but do not directly concern the individual offices under his jurisdiction. Material in the files reflects many of the routine duties of the office: student discipline; automobile registration and parking; responsibility for the enforcement of administrative, faculty, and/or trustee policies in regard to students, etc. Organizational changes within the Office of Vice Chancellor as well as changes in titles and duties among the staff of the division are reflected in the general correspondence of this series.
The first subseries relates to the internal organization and activities of the vice chancellor's office. It contains annual reports to the chancellor as well as annual reports from and correspondence with members of the division staff. Subseries 2 includes general subject files, arranged alphabetically.
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Subseries 1.1. Internal Files, 1922-1990.
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Subseries 1.2. Subject Files, 1920-1990.
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Subseries 1.3. Chronological File.
Arrangement: .
Daily log
| Box 13 |
Office of the Vice Chancellor, Chronological File, 1968-1973 #40124, Subseries: "1.3. Chronological File." Box 13 |
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Series 2. Office of Admissions, 1952-1979.
These records largely derive from the period, 1954-1966, when the Office of Admissions was part of the Division of Student Affairs, and contain the dean of student affairs' correspondence with the director of admissions regarding admissions policies and other administrative matters as well as memoranda and statistics from the Office of Admissions. The annual reports of the director of admissions are also in this series.
| Box 14 |
Annual Reports, 1954-1966; 1972 #40124, Series: "2. Office of Admissions, 1952-1979." Box 14 |
African Student Admissions, 1960-1962 #40124, Series: "2. Office of Admissions, 1952-1979." Box 14 |
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All-University Admissions Committee, 1958-1959 #40124, Series: "2. Office of Admissions, 1952-1979." Box 14 |
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Correspondence, 1952-1973; 1976-1979 #40124, Series: "2. Office of Admissions, 1952-1979." Box 14(includes some material from the Advisory Committee on Admissions; see also Advisory Committee on Admissions in Series 12) |
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Freshman Class Profiles, 1962-1977 #40124, Series: "2. Office of Admissions, 1952-1979." Box 14 |
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Minority Student Recruitment Efforts, 1974-1978 #40124, Series: "2. Office of Admissions, 1952-1979." Box 14(see also Minority Students in Series 1.2.) |
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Series 3. Career Planning and Placement Services, 1922-1990.
This series contains the vice chancellor for student affairs' files relating to the Office of Career Planning and Placement Services, established originally as the Placement Service around 1950 and renamed Office of Career Planning and Placement Services in 1972. There are also a few items that pertain to the Vocational Office and Woman's Vocational Office, both of which predated the Placement Service. In 1977 the Office of Career Planning and Placement Services became part of the newly created University Counseling Services.
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Series 4. Student Development and Counseling Center, 1922-1990.
This series reflects the work of the Testing Service, later the Guidance and Testing Center, and its role within the Division of Student Affairs. There is considerable material about the Testing Service's Reading Program. In March 1977, the Guidance and Testing Center was incorporated into the Counseling Center. In July 1977 the Counseling Center and University Placement Services (see Series 3, above) were integrated under the administrative umbrella of University Counseling Services. On 1 July 1982, the name of the Counseling Center was changed to Student Development and Counseling Center.
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Series 5. Housing Office, 1924-1990.
This series contains correspondence and memoranda relating to the responsibilities of the Housing Office and the Department of Residential Life as well as other university offices concerned with student accommodations. While there is material about food service and war emergency housing, the bulk of the files relate to dormitories, married student and off-campus housing, and the residential college concept and its application at the University of North Carolina at Chapel Hill. There is much material on women's housing and coeducational residence halls. See also files on the Dean of Women in Series 1.1. and Visitation in Series 1.2.
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Series 6. Office of Records and Registration, 1928-1976.
This series includes correspondence, memoranda and statistics reflecting the duties and responsibilities of the Office of Records and Registration. The Office of Records and Registration, established in 1961, replaced the former Central Office of Records, which had been created in 1938 and had become part of the Division of Student Affairs in 1954. Until 1960, the director of the Central Office of Records was also the director of the Student Aid Office. The Office of Records and Registration was moved from the Division of Student Affairs to the Division of Academic Affairs in 1966. In 1972, with the creation of the Division of Administration, the Office of Records and Registration was moved into that division and placed under the administrative authority of the Registrar.
Some records of the Faculty Committee on Records and Registration are found in the general correspondence files in this series. See Series 12 for additional material on the faculty committee.
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Series 7. Special Programs, 1937-1990.
This series reflects the organizational structure of the Division of Student Affairs in 1979 and contains the Vice Chancellor's files relating to the responsibilities of the Advisor to International Students, Veterans' Advisor, and Director of the Campus Y. The YWCA and YMCA were separate entities until 1954, when they merged to form the YM-YWCA, later Campus Y.
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Series 8. Student Aid Office, 1925-1980.
This series includes correspondence, memoranda, and reports from the Student Aid Office relating to scholarships, loans, and the federal work-study program. There is also material dealing with the work of the University Scholarship Committee. Collateral material will be found in the files on the Committee on Scholarships, Awards and Student Aid in Series 12.
Until 1960 the director of the Student Aid Office was also the director of the Office of Records and Registration, and there is some overlapping of material in the files on the two agencies. Therefore, see also Series 6. In 1966 the Student Aid Office was transferred to the Division of Academic Affairs, and in 1972 it was placed under the Registrar in the Division of Administration (later University Affairs).
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Series 9. Student Health Service, 1933-1990.
This series includes the Vice Chancellor for Student Affairs' files pertaining to the Student Health Service (formerly known as the Infirmary). In addition to statistical reports, the files relate especially to the space needs of the Student Health Service and to proposed increases in student fees to cover medical services.
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Series 10. Student Organizations and Activities, 1922-1991.
Responsibility for the supervision of student extracurricular activities, including student government, fraternities and sororities, lies with the Division of Student Affairs. Files in this series relate to the fulfillment of this responsibility, especially administration of the student organization recognition policy.
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Subseries 10.1. Awards, 1944-1984.
See also Scholarships in Series 8 and Sullivan Award Committee in Series 12.
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Subseries 10.2. Fraternities and Sororities, 1925-1988.
See also Fraternities and Sororities in Series 12.
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Subseries 10.3. Orientation, 1939-1981.
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Subseries 10.4. Recognized Organizations And Activities, 1922-1991.
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Subseries 10.5. Student Government, 1932-1988.
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Subseries 10.6. Student Publications, 1935-1978.
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Subseries 10.7. Summer Session, 1924-1988.
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Series 11. Carolina Union, 1938-1990.
This series includes files relating to the Student Union (earlier Graham Memorial Student Union, later Carolina Union). The files contain information on planning for the Frank Porter Graham Student Union building and on the activities centered in the building. In addition, there are files on the University Bands, which until 1987 were administratively responsible to the director of the Student Union.
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Series 12. Faculty Committees Relating to Student Affairs, 1929-1978.
This series contains the vice chancellor's files on the faculty committees most directly concerned with the activities and responsibilities of the Division of Student Affairs. Also included are files on faculty committees on which the vice chancellor served. Faculty committee files in other series are cross-listed.
| Box 41 |
Faculty Council Correspondence and Memoranda, 1952-1966 #40124, Series: "12. Faculty Committees Relating to Student Affairs, 1929-1978." Box 41 |