Restrictions to Access

No restrictions. Open for research.

Restrictions to Use

No usage restrictions.

Preferred Citation

[Identification of item], in the Office of the Assistant Provost of the University of North Carolina at Chapel Hill: Timothy R. Sanford Records #40241, University Archives, The Wilson Library, University of North Carolina at Chapel Hill.

Acquisitions Information

Received from the Office of the Assistant Provost in April 2002 (Records transfer 20020424.1).

Sensitive Materials Statement

Manuscript collections and archival records may contain materials with sensitive or confidential information that is protected under federal or state right to privacy laws and regulations, the North Carolina Public Records Act (N.C.G.S. § 132 1 et seq.), and Article 7 of the North Carolina State Personnel Act (Privacy of State Employee Personnel Records, N.C.G.S. § 126-22 et seq.). Researchers are advised that the disclosure of certain information pertaining to identifiable living individuals represented in this collection without the consent of those individuals may have legal ramifications (e.g., a cause of action under common law for invasion of privacy may arise if facts concerning an individual's private life are published that would be deemed highly offensive to a reasonable person) for which the University of North Carolina at Chapel Hill assumes no responsibility.

Processed by: Matthew Farrell, December 2011

Encoded by: Matthew Farrell, December 2011

The following terms from Library of Congress Subject Headings suggest topics, persons, geography, etc. interspersed through the entire collection; the terms do not usually represent discrete and easily identifiable portions of the collection--such as folders or items.

Clicking on a subject heading below will take you into the University Library's online catalog.

• Public records--North Carolina--Management.
• Records--Management.
• Sanford, Timothy R.
• Universities and colleges--North Carolina--Records and correspondence.
• University of North Carolina at Chapel Hill--Administration.
• University of North Carolina at Chapel Hill--History.
• University of North Carolina at Chapel Hill--Records and correspondence--Management.
• University of North Carolina at Chapel Hill. Office of the Assistant Provost.

• Office of the Provost Records (#40039)
• Library Manuscripts Department Records (#40052)

The records management program at the University of North Carolina at Chapel Hill began with a 1992 National Historical Publications and Records Commission (NHPRC) grant, which was received by the University Archives and Records Service section of the University Library's Manuscripts Department. University Archives and Records Service provided support and office space for the records management program, but the program reported to the Office of the Provost and was overseen by the campus-wide University Records Committee. Responsibility for the records management program was later assigned to an assistant provost, but that position was eliminated in 2002 due to budget cuts. The provost initially decided to end the records management program at that time, but was persuaded instead to transfer it to the Library. The program became administratively part of University Archives and Records Service, which was later renamed University Archives and Records Management Services.

Records include correspondence; grant applications and reports to the National Historical Publications and Records Commission (NHPRC) regarding the creation of the records management program, 1990-1993, and the management of electronic records, 2001-2002; agendas and meeting minutes of the University Records Committee (URC) and its various subcommittees; records management policies and procudures, including retention schedules, guidelines for managing electronic records, and other items related to outreach to campus offices and departments; and materials related to the assistant provost's research on offsite records storage. The records are those of Timothy R. Sanford, who served on and later chaired the University Records Committee and was the assistant provost responsible for records management until 2002.