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RECORDS MANAGEMENT FAQ
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Schedule Information
What is a "records retention and disposition schedule"?
Why do I need a schedule?
I do not have any records.
What is a "legal hold" or "litigation hold" on records and when does it apply?
What does "REFERENCE" mean?
What if I have two records series with the same name in my schedule - an official and a "REFERENCE"?
North Carolina General Statute 132, Public Records Act
What are "public records"?
Can anyone see my records?
What about my confidential records?
What are the most common laws cited at UNC-CH for confidential records?
Do I have to make drafts awaiting approval available to the public?
Can I store our unused records in such places as the basement, attic, outdoor shed, or other off-site location?
Our old records are stored in the basement, the attic or an off-site building. Do we have to honor requests to see them?
Electronic Records & Scanning
Are the documents and other records on my computer also "public records"?
Computer storage is cheap. I'll just keep my computer records.
We have an imaging system. Do we have to keep the paper?
Why do you still recommend microfilm?
Email
When can I delete my email?
Do I have to print my email to file it?
I use my personal email account for work. No one can see my personal email.
Destruction of Records
When can I destroy records?
What does "when administrative value ends" mean?
What does "when reference value ends" mean?
How do I destroy records?
How can I destroy records if they are not listed on my schedule?
Historical Records & Transfers to University Archives
What do I do with permanent records and records with historic value?
Aren't all of our old records at the University Archives?
I have found some really old records. What should I do with them?
Can I give my old records to the historical society or public library?
When and how do I transfer records to the University Archives?
Disaster Recovery
What should I do in case of fire or flood?
What help do you give in case of an emergency?
Records Management Training
What types of workshops or training do you offer?
Will you design a workshop especially for our office?
Is there a fee for workshops?
For More Information
Where can I get more information?
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URL: http://www.lib.unc.edu/mss/uars/recfaq.html
This page was last updated Tuesday, September 22, 2009.
