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RECORDS MANAGEMENT FAQ

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Schedule Information

  • What is a "records retention and disposition schedule"?
  • Why do I need a schedule?
  • I do not have any records.
  • What is a "legal hold" or "litigation hold" on records and when does it apply?
  • What does "REFERENCE" mean?
  • What if I have two records series with the same name in my schedule - an official and a "REFERENCE"?

    • North Carolina General Statute 132, Public Records Act

  • What are "public records"?
  • Can anyone see my records?
  • What about my confidential records?
  • What are the most common laws cited at UNC-CH for confidential records?
  • Do I have to make drafts awaiting approval available to the public?
  • Can I store our unused records in such places as the basement, attic, outdoor shed, or other off-site location?
  • Our old records are stored in the basement, the attic or an off-site building. Do we have to honor requests to see them?

    • Electronic Records & Scanning

  • Are the documents and other records on my computer also "public records"?
  • Computer storage is cheap. I'll just keep my computer records.
  • We have an imaging system. Do we have to keep the paper?
  • Why do you still recommend microfilm?

    • Email

  • When can I delete my email?
  • Do I have to print my email to file it?
  • I use my personal email account for work. No one can see my personal email.

    • Destruction of Records

  • When can I destroy records?
  • What does "when administrative value ends" mean?
  • What does "when reference value ends" mean?
  • How do I destroy records?
  • How can I destroy records if they are not listed on my schedule?

    • Historical Records & Transfers to University Archives

  • What do I do with permanent records and records with historic value?
  • Aren't all of our old records at the University Archives?
  • I have found some really old records. What should I do with them?
  • Can I give my old records to the historical society or public library?
  • When and how do I transfer records to the University Archives?

    • Disaster Recovery

  • What should I do in case of fire or flood?
  • What help do you give in case of an emergency?

    • Records Management Training

  • What types of workshops or training do you offer?
  • Will you design a workshop especially for our office?
  • Is there a fee for workshops?

    • For More Information

  • Where can I get more information?

    • Back to Records Management Home

     
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    URL: http://www.lib.unc.edu/mss/uars/recfaq.html
    This page was last updated Friday, February 22, 2008.