HISTORICAL RECORDS & TRANSFERS TO UNIVERSITY ARCHIVES FAQ

A. Permanent records should be retained by the university forever. Some records will remain in the office of creation and must have a preservation duplicate, which is either a paper or microfilm copy. In some cases, permanent records should be transferred to the University Archives. Your schedule will indicate when a records series should be transferred. If you cannot maintain a permanent record in your office, please contact University Archives and Records Service for an evaluation of the records series for transfer.

A. Probably not. The University Archives accepts transfers of records series as listed in your schedule. We then review, organize and sort the transferred records to determine whether they have historical value. Some records that are transferred to the University Archives are not retained and are securely destroyed once they have been reviewed by a trained archivist.

A. Contact the University Records Manager (2-6402) or recman@unc.edu. We will help you examine the records and assess their historical value and possible transfer to the University Archives.

A. University records belong to the university and should not be taken home or given to a historic society or library without the permission of the University Archivist. Please contact the University Records Manager for assistance with transferring records to the University Archives. Records listed as permanent in your schedule must be kept either in your office or at the University Archives.

A. You may transfer records to University Archives once the records series has met the retention period listed in your schedule. Follow the instructions on the Records Transfer Form. If you have questions contact the University Records Manager. or recman@unc.edu.

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