Library Policies and Access to Materials
Circulation Policies	Carrel Policies	Course Reserves Policies

Circulation Policies

General Circulation Policies
A/V Collection
Rare (Vault) Materials

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General Circulation Policies
  

Please note that circulation desk service ends 15 minutes before closing time.

Library Cards

All UNC-Chapel Hill students, faculty, and staff must use their UNC One Card as a library card. For all other patrons, library borrower's cards are available at the Davis Circulation Desk during all hours of operations. Card fees for qualified borrowers are $25 per year and $5 to replace lost cards.

Faculty members, currently enrolled students, administration officials, and staff members of TRLN member institutions and other UNC System institutions may use their Campus ID Card to borrow books from the UNC Music Library. Patrons must first have their local institution's cards activated at the Davis Library Circulation Desk before books can be checked out from the Music Library. UNC Chapel Hill students and faculty who wish to borrow materials from other TRLN institutions must first present their UNC One Card at Perkins Library (Duke), Shepard Library (NCCU), or D.H. Hill Library (NCSU).

Loan Periods

The following loan periods apply to most materials checked out from the Music Library.

• UNC-Chapel Hill Faculty -- 180 days
• UNC-Chapel Hill Graduate Students -- 90 days
• UNC-Chapel Hill Staff -- 30 days
• UNC-Chapel Hill Undergraduates -- 30 days
• TRLN and UNC Co-op -- 30 days
• Alumni -- 30 days
• All others -- 30 days

The following materials in the collection DO NOT circulate outside of the Music Library:

• Reference materials located in the Reference Room
• All bound and unbound periodicals
• All materials marked Permanent Reserve or Library Use Only
• Sound recordings (except to UNC-Chapel Hill faculty, graduate students and staff)
• Audio-visual material (except to UNC-Chapel Hill faculty and graduate students)
• Microforms (except to UNC-Chapel Hill faculty and graduate students)

Overdue Policy

The Library is not obligated to send notices, but does so as a reminder. Patrons who receive email notices may receive a reminder 3 days before materials are due. When patrons receive overdue notices, the items listed on the notice are already overdue and are subject to fines. Due dates are stamped on the inside of each item at the time of check out.

Items that come with supplementary materials, like parts that go with a score or CDs that accompany a book, are considered part of the item. An item is not considered returned until all of its parts have been returned. So, a score returned without its parts will remain checked out to the patron until all parts are returned. If parts are lost, the entire score must be replaced or the replacement fee must be paid (see below).

Grace Periods and Overdue Fines
     Non-Reserve Material:
     Grace Period: 13 days for UNC-Chapel Hill faculty; 3 days for all other patrons
     Fines: $.50 per day per item, $25 maximum

     Reserve Material:
     Grace Period: none
     Fines: $1 per hour, or any portion of an hour, $50 maximum

Money for fines is not accepted at the Music Library. UNC-Chapel Hill affiliated patrons may pay fines at the Davis Library Circulation Desk or the University Receivables Office in the Student and Academic Services Building (SASB); all other borrowers must pay at the Davis Library Circulation Desk.

Questions about circulation and billing-related questions can be answered by calling the Music Library Circulation Supervisor at 966-1113 during business hours, 8:30AM - 5:00PM weekdays.

Lost Material Charges

Patrons are responsible for materials that they have borrowed, and will be billed for lost materials. Library materials are automatically declared lost when 42 days past due. Lost material fees are $100.00 ($75.00 replacement fee; $25.00 processing fee). The maximum regular overdue fine for lost material is $25.00 if the patron returns the material after it goes into lost status. If the book was recalled, fines will be greater. A patron who does not return lost material will be expected to pay the replacement charge of $100.00. If the actual replacement cost exceeds $100.00 the fee will be the replacement cost plus a $25.00 processing fee.

Replacements When materials have been damaged beyond repair or are known to be irretrievably lost then patrons may contact the Circulation Supervisor to discuss replacing the books for a processing fee of $25, in lieu of paying the $100 fee. Replacement copies must be new and must be the same edition as the lost items. Used copies are not acceptable replacements; please contact the Circulation Supervisor if an item is out of print.

Damaged Material Charges

Patrons are responsible for materials that they have borrowed and will be charged for damaged materials. The minimum charge for damaged Library material is $7.50. The maximum charge will be the charge for the replacement of the book. Patrons should not dog-ear pages or stick adhesive materials in Library materials. Patrons may be charged for highlighting, underlining or writing in Library materials, or for placing post-it notes or other adhesive markers in materials.

Recalls

All books and scores are subject to recall for other users and for course reserves. Reserve requests are recalled immediately. Due dates for items checked out for longer than 30 days are changed to 14 days from the time the recall was requested. Due date changes will be noted on the recall notice. Overdue fines accumulate from the new due date. Additional fines apply to items that have been recalled for another borrower. Recall fines add $0.50 per item per day to overdue items. There is no grace period for recall fines; fines begin accruing as soon as the item is overdue. The addition of the recall fine can more than double the total fine charged.

Renewals

Books and scores may be renewed if not recalled by another patron or needed for course reserves. A/V materials may not be renewed. Renewals may be made online under the MyLibrary page found on the UNC-Chapel Hill Libraries' Home Page or from the Online Renewal link on the Music Library home page. The maximum number of times an item can be renewed is three; if you have reached the renewal limit, you must return the item to the Music Library to check it in and back out.

Returning Music Library Materials

During library hours all materials should be returned to the Circulation Desk at the Music Library. When the Music Library is closed you may return books and scores to House Undergraduate Library or to Davis Library. Sound recordings and videos must be returned to the Music Library. You may not return A/V materials from the MRC to the Music Library. You may return print materials checked out from other libraries to the Music Library.

Patron Confidentiality

All circulation records are kept strictly confidential, as required by North Carolina law (G.S. 125-19. Confidentiality of Library User Records). We cannot reveal the name of the patron who has an item checked out.

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Music Library A/V Collection

The Music Library's collection of video and sound recordings circulates to faculty and graduate students and must be returned directly to the Music Library. UNC Staff may also check out sound recordings. These materials must be checked out with a current UNC One Card. All other patrons with a valid UNC One Card or borrowers card may check these materials out for 2 hours.

See the Media Resources Center at House Undergraduate Library for CDs and videos that circulate outside the library.

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Rare Book Room (Vault) Materials

The Music Library's rare materials are housed in the Rare Books Collection at Wilson Library, and are accessible from 8:00AM to 5:00PM Monday through Friday, and 9:00AM to 1:00PM Satruday. Phone (919) 962-1143 for more information. Rare music materials are subject to the use policies of the Rare Books Collection.

While most of this collection can be found in the online catalog, patrons should also consult the Print/Microfilm Card Catalog in the Music Library and the Music Library Rare Book Collection List for a complete search.

Call numbers in the public catalog for these material will have either the word Vault at the top or a V at the beginning of the call number, as with Dewey-classed material (VMF782.5 = Vault Music Folio).

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