Reserves Information for Instructors

Purpose of Reserves

Reserves are designed to enable broad access by students to course materials. These materials may be books, articles, book chapters, or audio-visual materials.

Placing Items on Reserve

Reserves provides course readings in a manner that respects Fair Use rights, the rights of holders, and copyright law. More information on copyright and e-reserves can be found on the Reserves copyright page. Full citations are required for all materials, and instructors are asked to supply all necessary photocopies. The library does not make photocopies for use on reserve.

Reserves staff are available Monday - Friday 9:00 a.m. - 5:00 p.m. You can drop materials off at the circulation desk in the Undergraduate Library or email us at reserve_reading@unc.edu Any material turned in over the weekend will begin processing on Monday. The current estimated processing time is 12-14 days. All reserve materials processed after the first month of the semester will have a 2-4 day processing time. There may be a slight backlog at the beginning of each semester.

Preparing Submissions for E-Reserves

• Complete appropriate request form. Provide complete citation information for every item listed on the form.
• The original copyright statement must now accompany all electronic reserve items. This information is often found on the reverse of the title page for books. For journal articles, if the copyright statement is not found on the first page of the article itself, look on the inside front cover of the journal. (Look for the © symbol).
• All copies should be submitted in paper or PDF format. If the item is owned by the library, you can submit a link to the library resource. Reserves staff cannot make copies for instructors, due to copyright restrictions and staffing constraints.
• Provide the cleanest possible copy, preferably printed only on one-side and one book/journal page photocopied per sheet.
• Copies should be on 8-1/2" x 11" paper.
• Individual electronic reserve readings must be from only one source. If a course reading is comprised of material from more than one source, divide it into separate readings before submitting to Reserves.
• Also consider the amount of a given work you are submitting. To be considered Fair Use, the amount of material submitted must be reasonable in relation to the length of the total work, i.e., only one article per journal issue, or only selected book chapters from a book.
• Consult the Reserves Processing Supervisor before submitting an electronic version of the material.
• No complete books will be scanned for E-Reserves.

Submission Date Guidelines

Processing time for reserve materials is generally within two working days, except during peak times in the semester (at the beginning of each semester). During these peak times, the current backlog is posted on the announcements page of the Reserves website.

New or additional reserve material can be submitted throughout the course of the semester.

Number of Copies

The Library will place 1 copy of each item on print reserve, unless requested for e-reserve only. If additional copies are required, please consult with the Reserves Processing Supervisor at Reserves (reserve_reading@unc.edu) or 919-962-1054. Please note that all copies must be supplied by the instructor. Copies cannot be made by Reserves staff due to copyright restrictions.

In addition, certain items are eligible for e-reserve. Photocopies of book chapters, journal articles, quizzes, and syllabi will automatically be placed on e-reserve, pending any necessary copyright clearance. Entire books and coursepacks may not be placed on e-reserve.

Renewals

Instructors will receive a renewal notice for reserve materials approximately halfway through the semester. Instructors should return the renewal notice if they wish to continue to make reserve readings available for subsequent semesters. Material that is not renewed will be removed from Reserves and returned to the instructor.

Loan Periods

Instructors may assign a loan period for each reading on paper reserve. Instructors may choose from 3 possible loan periods-- 2 hours, 24 hours, or 7 days. Instructors may also designate items as "Building Use Only" if they do not want the items to circulate. If the instructor does not assign a loan period, each item will circulate as a 2-hour loan. E-reserves are available 24 hours a day, 7 days a week.

Copyright

E-reserves must be accompanied by full citation information and copyright permission must be secured by the Library from the rightsholder. Copyright information for e-reserves can be found on the copyright page. Consult with Undergraduate Library Reserves staff at 919-962-1054.

Links to Full-text Articles

E-reserves are generally made available in PDF format. However, Reserves staff search in the Library's databases of full-text articles online and utilize links to full text whenever possible. Linking to full text online eliminates accessibility issues created by using PDF. Instructors may indicate any known availability of material in the Library's full-text databases on their Reserve Materials List forms.

Other Resources

If Reserves does not feel like the best option for you, consider consulting other campus course support resources such as Blackboard and Course Pack Publishing at Student Stores. Many departmental libraries on campus also sponsor their own reserves services.

E-Reserves is not intended to be a substitution for course packs. If you have a large number of journal articles and individual book chapters as required reading for your course, please consult Student Stores regarding course pack publishing.

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