UGLi Meeting Minutes

Submitted by Ree Dedonato, 1-14-02

1. A few quick general announcements made

2. Monday nite dinner arrangements discussed

3. UGLi Statistics: The UGLi statistics are based on ARL statistics, with a few extra categories. Usually 20-30 libraries participate.

4. Mid-Winter minutes were approved. Pat Tully will record the minutes of this meeting.

5. Creating a survey: what is the role of the undergraduate library in the larger institution? We discussed possible questions and purpose of such a survey. Who will the survey go to? Faculty? Students? (The questions should be formulated to apply to many different audiences.) Suggestions for key questions to ask in the survey are:
   1. In what way is the UGLi considered in the accreditation process?
   2. (to faculty): Do you give students assignments that require the use of library resources, and if so, which resources? [Many of us have noticed a trend toward primary sources.]
   3. Do faculty expect students to study more in groups than previously?
   4. How should physical space in the undergraduate library be reconfigured to support the ways students work now? (e.g., group study; heavy computer use; etc.)
   5. What do you use the most at the undergraduate library? Faculty, in what ways do you refer students to the library?
   6. (To faculty) What is your attitude toward the undergraduate library?
   7. What research skills should students have to prepare them to learn after they leave school? What should the library do to teach students these skills?
   8. What are the alternatives to library research? How does the library become an attractive alternative to Google and other online research sources?
   9. What undergraduate libraries offer 24/7 service? All the time, or only at certain times of the year?
   10. What library webpages do faculty and students use most often? How can students and faculty be referred to library web pages? Ask students: What services or resources do you wish you had known about sooner?
   11. Are students actually more Web-savvy than older patrons? Feasibility of conducting a pre-test to determine how knowledgeable students are about online resources.

6. Guidelines for University Libraries ­ Published in C&RL News, May 1997. Review of guidelines are on the back burner; there are few guidelines for UGLis or for branch libraries. For UGLis, there should be a set of outsome-based standards to fall under the guidelines for university libraries. Perhaps there should be a staff office under ACRL (like LOEX); the idea should be floated at Mid-Winter. Present guidelines may be too general. They do not include quantitative guidelines for what constitutes adequate funding and staffing. There is also no technology component.

7. New items for discussion:
   1. Docutek Eres
   2. Virtual reference ­ usefulness of various programs, how to staff.
   3. Ebooks ­ Cornell / Columbia / Dartmouth / Middlebury consortium loaded all netLibrary records into their catalogs. If a title borrowed twice, the consortium automatically bought the title. They are happy with the results of this program.

8. Round robin:
   1. Wayne State has instituted an authenticated login to get affiliated users access to resources off-campus. There are time limits to access for community users.
   2. U. Texas brought up ereserves and self-checkout. They have recently received funding to offer wireless access in the library and courtyard, to provide laptops for checkout, and to have their tutorial translated into Spanish.
   3. U. Michigan has formed a partnership with campus computing to add 100 seats to the computing facility. These will be more research stations than a computer lab. They are planning a pilot for wireless access in the library, possibly in the fall.
   4. Purdue has merged instructional media and circulation/reserves in order to be more flexible. They have replaced their Checkpoint security system with 3M. They plan to have self-checkout by the fall.
   5. Cornell is planning short-term and long-term renovations, including wireless capacity. With University of Washington, they are offering a reference chat service, and are a part of the LC Digital Reference Program. They are planning a weeding project and will be checking out laptops by the fall.
   6. U. Connecticut at Storrs has created a popular reading collection. In the past year they have created a new position and hired an Undergraduate Services Librarian. They have a new Checkpoint security system and will be expanding their instruction space and their freshman instruction program.
   7. Kansas State has created an Information Commons space, and no patron authentication is currently required. They have begun checking out laptops and offering virtual reference within the library.
   8. IU Bloomington has made available online its equipment circulation policy. Equipment circulated includes laptops and digital cameras and is very popular. They have made some changes in their circulation policies. They have instituted a freshman resource fair and ‘Food for Thought’, providing food and beverages in the library for students during exam time. They have a position advertised for a multicultural librarian.
   9. U. North Carolina at Chapel Hill has temporarily relocated due to the renovation. The relocation is working fairly well. When they move back into the renovated library they may have new staff positions. They are moving to Dokutek Eres, and LLSI reference chat.
   10. U. California at Davis Coordinator of Undergraduate Instruction is working closely with subject specialists to collect for undergraduates. They have begun lending cards for wireless and have migrated to Ex Libris.
   11. Columbia U. will complete their renovation of the Undergraduate Library (within the the Butler Library building by July 4. Next renovation phase will include 10 research reading rooms geared for graduate students. Undergrad Services is exploring adding video editing to its media services area. The History & Humanities Reference Dept is doing a self-study to determine new directions. The Library is iimplementing a home-grown ereserves service and is beginning the process to select a new integrated library system to replace NOTIS. Students have asked to use university ‘flex points’ for paying library fines.
   12. U. Wisconsin Madison as instituted wireless access and laptop and digital camera checkout. They are participating in a freshman interest group pilot project, with a librarian as a part of each group.
   13. Harvard U. has purchased 10 new laptops to checkout starting in the fall. They are planning for wireless access in the library. They have also contracted with Library Dynamics to provide them with a potential weeding list of outdated titles in their collection.
   14. Southern Illinois U. has a new dean coming, and a new plan for the undergraduate library. They are increasing the number of terminals from 60 to 100 for the fall. They are going to premiere a DVD collection and provide a DVD player for checkout. They are nearing the end of their renovation project, with increased wiring.
   15. UCLA is releasing on their web page the results of a survey on information competence. They are providing spill-proof mugs to students. Public services staff wear badges indicating that they are library staff, so students will know to ask them questions. They are participating in an information literacy program with K-12 teachers and other outreach programs. They checkout laptops, and for patrons in the library waiting for a laptop they provide beepers to let them know when a laptop is available. Like U. Wisconsin, they are participating in student general education clusters, with a librarian assigned to each cluster. They have instituted a ‘Music in the Rotunda’ program, with displays of art and musical performances.