How to Proceed: Additions - Revision history

Jdean at 14:46, 10 January 2011

2011-01-10T14:46:43Z

2010-10-19T19:27:13Z

2009-10-07T20:46:47Z

2009-08-31T20:51:25Z

2009-08-19T16:37:26Z

Separately Maintained Additions

2009-08-14T18:20:15Z

Labeling Boxes and Folders for Additions

2009-08-14T18:19:32Z

Labeling Boxes and Folders for Additions

2009-08-14T18:18:35Z

2009-08-14T18:16:10Z

2009-08-14T13:53:12Z

Separately Maintained Additions

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	Making additions to collections that have been microfilmed can be a complicated matter. The best plan of attack is to consult with your supervising archivist.		Making additions to collections that have been microfilmed can be a complicated matter. The best plan of attack is to consult with your supervising archivist.
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		+	==Statement for Collections With Unprocessed Additions==
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		+	The following statement should go in the '''Access Restrictions''' element for collections having unprocessed additions:
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		+	''This collection contains additional materials that are not processed and are currently not available to researchers. For information about access to these materials, contact Research and Instructional Services staff. Please be advised that preparing unprocessed materials for access can be a lengthy process.''

	[[Category:How to Proceed]]		[[Category:How to Proceed]]

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-Back to [[Main Page]]
+Back to [[XML at UNC: Additions]]
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← Older revision		Revision as of 20:46, 7 October 2009
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	Back to [[How to Proceed]] Table of Contents		Back to [[How to Proceed]] Table of Contents

← Older revision		Revision as of 20:51, 31 August 2009
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	Making additions to collections that have been microfilmed can be a complicated matter. The best plan of attack is to consult with your supervising archivist.		Making additions to collections that have been microfilmed can be a complicated matter. The best plan of attack is to consult with your supervising archivist.
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		+	[[Category:How to Proceed]]

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 Separately maintained additions are real time savers that work very well provided that the material in these additions is clearly described, its location within the collection identified, and access points for the new material provided when necessary.
-If the finding aid for the collection to which you are adding has already been encoded in EAD, Addition(s) becomes a new series and each separate addition is a subseries under it. The abstract, administrative information, online catalog terms, scope and content note, and series list also are updated as appropriate. See the addition section of the EAD manual for step by step instructions
+If the finding aid for the collection to which you are adding has already been encoded in EAD, Addition(s) becomes a new series and each separate addition is a subseries under it. The abstract, administrative information, online catalog terms, scope and content note, and series list also are updated as appropriate.
 Additions typically are named by when they were received at the repository, not by when you are adding the material to the collection. In the example below, you'll note that the addition is referred to as the Addition of March 2008, meaning that the photograph was given to us in March 2008.

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 ==Labeling Boxes and Folders for Additions==
-See [[How_to_Proceed:_Housing_and_Preserving#Boxes_and_Folders_for_Additions]]
+See [[How_to_Proceed:_Housing_and_Preserving#Boxes_and_Folders_for_Additions|Boxes and Folders for Additions]] in the Housing and Preserving section of How to Proceed.
 ==Additions to Collections That Have Been Microfilmed==

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 *Indicate what parts in the container list you have added.
-REMEMBER there are sections in the EAD header that must be updated as well. See the EAD manual for specific instructions for this.
+REMEMBER there are sections in the EAD header that must be updated as well. See [[XML at UNC: Additions]] for specific instructions for this.
 ==Additions to Collections That Have Been Microfilmed==

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 Additions to existing collections come in many shapes and sizes. It can be the case that an addition consists of materials that can be dropped into appropriate places in an already established arrangement with little or no impact on the description. An addition of this type sometimes requires revision of several lines of the finding aid and/or some slight additional information. Possible changes include revision of the provenance/acquisitions information statement, the number of items or range of dates; slight revision of the abstract, online catalog terms, and/or series description(s); insertion of new folders in the list of existing folders. Often these kinds of revisions change so little in terms of description that it is not necessary to revise the existing MARC record.
 If an addition contains materials that will significantly alter the description of the collection, we typically treat the new material as a separately maintained addition (read on).

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 Collection Number 5266
 Extent
 Items: About 200
 Linear Feet: 0.5
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 Arrangement of Collection
-Letters from William Borden Cobb and other correspondence, 1919-1934
+*Letters from William Borden Cobb and other correspondence, 1919-1934
+*'''Addition of March 2008'''
 '''Addition of March 2008'''
 Items Separated
+*'''Photograph (P-5266/1)'''
 '''Photograph (P-5266/1)'''
 Contents List