Items Separated - Revision history

Jdean: /* Volumes in boxes */

2012-08-29T19:33:09Z

Volumes in boxes

Jdean: /* Volumes in boxes */

2012-08-29T19:32:39Z

Volumes in boxes

Jdean: /* Pictures in legal-size folders (P-) */

2011-04-07T18:38:30Z

Pictures in legal-size folders (P-)

Jdean: /* Oversize materials in the finding aid */

2011-03-25T13:58:22Z

Oversize materials in the finding aid

Jdean at 13:55, 25 March 2011

2011-03-25T13:55:31Z

Jdean: /* Separated volumes (SV-) */

2010-12-15T20:06:05Z

Separated volumes (SV-)

Jdean: /* Separated volumes (SV-) */

2010-12-15T20:05:45Z

Separated volumes (SV-)

Jdean: /* Separated volumes (SV-) */

2010-12-15T20:04:46Z

Separated volumes (SV-)

Jdean: /* Discs: CDs and DVDs (CD-, DCD-, DVD-) */

2010-10-11T19:58:49Z

Discs: CDs and DVDs (CD-, DCD-, DVD-)

Jdean: /* Floppy Discs (FD-) */

2010-04-26T16:37:14Z

Floppy Discs (FD-)

@@ Line 375: / Line 375: @@
 |[[Image:IS68.JPG|thumb| Use the same box labels as for document cases or records center cartons; a box label for a volume looks like this]]
 |[[Image:IS8.jpg|thumb| Occasionally, a volume may warrant a special box made by the Conservation Department]]
-|[[Image:Ua_volumebox.JPG‎|thumb University Archives volumes in boxes]]
+|[[Image:Ua_volumebox.JPG‎|thumb| University Archives volumes in boxes]]
 |}

@@ Line 375: / Line 375: @@
 |[[Image:IS68.JPG|thumb| Use the same box labels as for document cases or records center cartons; a box label for a volume looks like this]]
 |[[Image:IS8.jpg|thumb| Occasionally, a volume may warrant a special box made by the Conservation Department]]
 |}
 ==== Special cases: oversize volumes in oversize boxes ====

@@ Line 53: / Line 53: @@
 |[[Image:IS10.jpg|thumb|If you have 6 or more picture folders, place them in a document case(s) or records cartons and file them at the end of your collection. Begin numbering the picture box(es) with "Image Box 1"]]
 |}
 === Oversize papers or photographs (OP-,OP-P-, or OB-) ===

@@ Line 89: / Line 89: @@
 ''EAD:''<nowiki>
-<c0x><did><container type="opaperfolder">OP-1234/Folder 1-2</container><unittitle>Maps of southern states showing barbeque restaurants</unittitle></did></c0x>
+<c0x><did><container type="opaperfolder">OPF-1234/Folder 1-2</container><unittitle>Maps of southern states showing barbeque restaurants</unittitle></did></c0x>
 </nowiki>
-''Display:'' '''Oversize Paper Folder OP-1234/Folder 1-2'''
+''Display:'' '''Oversize Paper Folder OPF-1234/Folder 1-2'''
 Maps of southern states showing barbeque restaurants
 ''EAD:''<nowiki>
-<c0x><did><container type="oimagefolder">OP-P-1234/Folder 1-5</container><unittitle>Photographs of 1993 University of North Carolina at Chapel Hill Men's Basketball Team</unittitle></did></c0x>
+<c0x><did><container type="oimagefolder">OP-PF-1234/Folder 1-5</container><unittitle>Photographs of 1993 University of North Carolina at Chapel Hill Men's Basketball Team</unittitle></did></c0x>
 </nowiki>
-''Display:'' '''Oversize Image Folder OP-P-1234/Folder 1-5'''
+''Display:'' '''Oversize Image Folder OP-PF-1234/Folder 1-5'''
 Photographs of 1993 University of North Carolina at Chapel Hill Men's Basketball Team

@@ Line 237: / Line 237: @@
 ''EAD:''
 <nowiki>
-<c0x><did><container type="xopaperfolder">XOP-1234/Folder 1-2</container><unittitle>Maps of southern states showing barbeque restaurants</unittitle></did></c0x>
+<c0x><did><container type="xopaperfolder">XOPF-1234/Folder 1-2</container><unittitle>Maps of southern states showing barbeque restaurants</unittitle></did></c0x>
 </nowiki>
 ''Display:''
-'''Extra Oversize Paper Folder XOP-1234/Folder 1-2'''
+'''Extra Oversize Paper Folder XOPF-1234/Folder 1-2'''
 Maps of southern states showing barbeque restaurants
 ''EAD:''
 <nowiki>
-<c0x><did><container type="xoimagefolder">XOP-P-1234/Folder 1-5</container><unittitle>Photographs of 1993 University of North Carolina at Chapel Hill Men's Basketball Team</unittitle></did></c0x>
+<c0x><did><container type="xoimagefolder">XOP-PF-1234/Folder 1-5</container><unittitle>Photographs of 1993 University of North Carolina at Chapel Hill Men's Basketball Team</unittitle></did></c0x>
 </nowiki>
-''Display:'' '''Extra Oversize Image Folder XOP-P-1234/Folder 1-5'''
+''Display:'' '''Extra Oversize Image Folder XOP-PF-1234/Folder 1-5'''
 Photographs of 1993 University of North Carolina at Chapel Hill Men's Basketball Team

@@ Line 283: / Line 283: @@
 {|
 |[[Image:Volume in folder.jpg|thumb|]]
-|This volume fits into a legal size folder and can be housed in a document case or records center carton. It will not be treated as a separated volume.
+|This volume fits into a legal size folder and can be housed in a document case or records center carton. It will NOT be treated as a separated volume.
 |}

← Older revision		Revision as of 20:04, 15 December 2010
Line 280:		Line 280:

	=== Separated volumes (SV-)===		=== Separated volumes (SV-)===
		+
		+	{\|
		+	\|[[Image:Volume in folder.jpg\|thumb\|]]
		+	\|Volumes that fit in legal folders are typically housed in document cases or records cartons. If they do not fit, they are separated from the collection.
		+	\|}

	Any volume that cannot be foldered and housed in document cases or records center cartons is a separated (SV) volume. Separated volumes should be marked clearly with SV-0000/n, where SV (for separated volume) is followed by the collection number and the individual volume number. Some separated volumes have custom boxes, but most are wrapped in alkaline paper and tied with linen tape to keep out dust and reduce abrasion. Separated volumes that likely will be used frequently may sit naked on the shelf because frequent use prevents dust from settling for too long on the volume. Separated volumes that are too large for wrapping or not valuable enough for custom boxes may be housed in a flat box (more than one volume may be housed in one box) or, as a last resort, sit naked on the shelf. Ask your supervising archivist if you are unsure of the best method to house and store your separated volumes.		Any volume that cannot be foldered and housed in document cases or records center cartons is a separated (SV) volume. Separated volumes should be marked clearly with SV-0000/n, where SV (for separated volume) is followed by the collection number and the individual volume number. Some separated volumes have custom boxes, but most are wrapped in alkaline paper and tied with linen tape to keep out dust and reduce abrasion. Separated volumes that likely will be used frequently may sit naked on the shelf because frequent use prevents dust from settling for too long on the volume. Separated volumes that are too large for wrapping or not valuable enough for custom boxes may be housed in a flat box (more than one volume may be housed in one box) or, as a last resort, sit naked on the shelf. Ask your supervising archivist if you are unsure of the best method to house and store your separated volumes.

@@ Line 409: / Line 409: @@
 We distinguish between data compact discs (DCD), music compact discs (CD), and digital video discs (DVD), but they are all treated in much the same way.
-Discs usually arrive with their own jewel cases and it is fine to use these. Discs that arrive without jewel cases must be cased before they are shelved.
+Discs usually arrive with their own jewel cases and it is fine to use these.
 Number each disc with item numbers starting with the prefix, for example DCD-0000/1, where DCD is followed by the collection number and the number of the individual item.

@@ Line 433: / Line 433: @@
 {|
 |[[Image:FD pictures 002.jpg|thumb|Place artifact box(es) in the next available document case]]
-|[[Image:FD pictures 005.jpg|thumb|]]
+|[[Image:FD pictures 005.jpg|thumb|The document case should be appropriately labeled.]]
 |}
 === Rolled items (R-) ===